Contract Admin Specialist

2 weeks ago


London, Greater London, United Kingdom Ministry of Justice Full time
Salary 1
- £30,471

Number of jobs available - 1

Detail of reserve list - 12 Months

Region - West Midlands

City/Town - Birmingham, Burton-upon-Trent, Cannock, Coventry, Dudley, Hereford, Kidderminster, Leamington Spa, Nuneaton, Redditch, Shrewsbury, Stafford, Stoke-on-Trent, Tamworth, Telford, Walsall, West Bromwich, Wolverhampton, Worcester

Building/Site - CANNOCK MAGISTRATES CANNOCK, WS11 1AT, NPS 12 SHERIFFS COURT COVENTRY, CV1 3RY, NPS 135 ABBEY FOREGATE SHREWSBURY, SY2 6AS, NPS 76 WALSALL ROAD BIRMINGHAM, B42 1SF, NPS 826 BRISTOL ROAD BIRMINGHAM, B29 6NA, NPS CENTENARY HOUSE BIRMINGHAM, B33 0NL, NPS GAOL STREET HEREFORD, HR1 2HU, NPS HOPE HOUSE DUDLEY, DY1 4TA, NPS HORNINGLOW STREET BURTON ON TRENT BURTON-ON-TRENT, DE14 1PH, NPS MELBOURNE HSE STOKE-ON-TRENT, ST1 5RQ, NPS MOOR STREET TAMWORTH, B79 9QZ, NPS PRUE EARL HOUSE WOLVERHAMPTON, WV1 3JS, NPS STOURBANK HOUSE KIDDERMINSTER, DY11 6XA, NPS UNITS 1- 4 AND 7 WINDSOR COURT REDDITCH, B97 4BT, NPS UNITY HOUSE WEST BROMWICH, B70 7PQ, NPS WALSALL PROBATION COMPLEX WALSALL, WS1 3QE, NPS WARWICKSHIRE CRIMINAL JUSTICE CENTRE NUNEATON, CV11 4JU, WARWICKSHIRE JUSTICE CENTRE LEAMINGTON SPA, CV32 4EL, NMS Centre City Tower (19th), B5 4UA, NMS Centre City Tower (1st), B5 4UA, NMS Units 8 Frank Foley Way, ST16 2ST, NMS Whitechapel House, TF2 9FN, NMS Elgar House (1st), WR4 9EE

Grade - EO

Organisation Grade for HMPPS - Band 4

Post Type - Permanent

Working Pattern - Full Time

Role Type - Procurement and Contracts Management

Job description 1

Overview of the job


Accountable to a designated Senior Contract Manager (SCM) the Contract Administrator Specialist (CAS) will support efficient and effective contract management, including Commissioned Rehabilitative Services contracts, within their area.

The CAS is a support role with administrative, secretariat and data recording responsibilities.

Overall, the post contributes to the support of the contract management team with their remit to monitor and validate provider performance, assure delivery of services in the community and manage the relevant contracts.


The CAS will support the delivery of the contract management governance processes in relation to designated portfolio of contracts within the PS region, including Commissioned Rehabilitative Services providers.

They will provide a secretariat service by co‐ordinating the Service Management Board, Contract Strategy Board, Change Management Board and Change Protocol Group and other groups as directed by the SCM and SM.


The geographical base for the CAS post can be flexible within their contract management area and will require some work in London and other locations.


Summary


The post holder will provide a professional and effective administrative support service to contract management teams, undertaking secretariat and basic research and analysis activities as required.

Providing secretariat support to the Senior Contract Managers and Service Managers in relation to contract management administration.

This will include coordinating and administering meetings, managing the contract documents library and analysing and presenting contract performance and other data and information.


Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

Coordinate, attend and minute commercial, supplies governance and other contract management meetings:

  • Arranging and distributing the agenda and papers with direction from the relevant chair.
  • Producing first draft minutes and action logs.
  • Proactively manage the actions produced by the various meetings attended.

Reviewing and monitoring performance data:

  • Supporting the Contact Support Officer (CSO) in analysis of on‐going performance delivery by the contractor e.g., following‐up requests for information, scheduling of ad hoc meetings.
  • Assisting with completion of monthly templates and reports for the contract management teams, Director/MoJ and others as required.

Responsible for the configuration management and library of all documentation, including baselining and quality checking.

This includes being the Local Information Manager and being responsible for the management of the file structure
:

  • Maintaining formal documentation, Terms of Reference, membership and distribution lists.
  • Filing, archiving and enacting version control on all relevant documentation.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.


Behaviours

  • Communicating and Influencing
  • Working Together
  • Changing and Improving
  • Managing a Quality Service
  • Leaders

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