Administration Support Clerk

1 week ago

Epsom, Surrey, United Kingdom Ministry of Defence Full time

Details:

Reference number:

Salary:

- £22,000
  • This position is advertised at 37 hours per week. Salary will be prorata to hours worked for part
- time

Job grade:

  • Administrative Officer
  • E1
    Contract type:
  • Permanent
    Business area:
  • MOD
  • Strategic Command
  • DI > NCGI
    Type of role:
  • Administration / Corporate Support
    Working pattern:
  • Flexible working, Fulltime, Job share, Parttime, Compressed Hours
    Number of jobs available:
  • 2Contents
Location

About the job

Benefits:

Things you need to know

Location

  • Ewell, KT17 2BGAbout the job

Job summary:


As an important part of the Ministry of Defence, Defence Intelligence (DI) provides intelligence analysis, specialist outputs and advice that supports decision making across government.

At the heart of DI is the National Centre for Geospatial Intelligence (NCGI).

Everything happens somewhere.

NCGI produces intelligence that is referenced in time and space to help decision makers to understand, plan, navigate, and target.

What we do is help decision makers to understand what is going on.


We are the primary provider of geospatial intelligence advice and expertise, comprising imagery intelligence, geospatial analysis, geospatial services, foundation data, military mapping and, in partnership with the UK Hydrographic Office (UKHO) and the Meteorological Office, assured data for safety of navigation.

We are a national capability, recognisably operating alongside other national intelligence agencies and is the primary interface between the UK and international geospatial intelligence partners.


You may think you need to be an analyst or have an intelligence background to work for NCGI; this is not true.

There is a wide range of exciting roles available.

Without our highly dedicated teams of enabling staff, such as IT support, finance, security, and facilities management, our critical outputs would just not be possible.

We employ many Civil Servants who play a pivotal role in Defence, nationally and internationally, and we are proud to be part of a diverse, forward thinking, broad organisation.


Within NCGI sits 42 Engineer Regiment (Geographic) who provide geographic information, data analysis and services, survey capabilities and mapping products to a diverse range of partners across defence.

With staff based across the country.

Within the regiment is the reserve squadron, 135 Geographic Squadron, consisting of circa 75 personnel. The Squadron is based primarily in Ewell, with detachments in Reading and Huntingdon. The headquarters is staffed by a healthy mix of regular, reserve and civilian personnel.

Within the squadron we have an exciting opportunity for three individuals to join the friendly, hardworking administration team. Each position provides vital support, mentoring and guidance to both full time and reservist staff. The administration team fulfil a critical role and are central to squadron success.

This position is advertised at 37 hours per week. Salary will be pro-rata to hours worked for part
- time.

Job description:

For two of these positions the main responsibilities are to provide both personnel and general administration support to the squadron including, but not limited to:

  • Maintain the personnel system for service personnel, undertaking regular Quality Assurance checks on held data;
  • Maintain all personal physical (hard copy) documents for service personnel;
  • Coordinate and supervise the booking of flights, ferries, rail tickets, hire cars and accommodation and maintain the travel registers;
  • Issue, control and maintenance of accountable documents such as service identity cards, temporary identity documents and disks;
The third position works alongside the squadron training team providing administrative support which includes but is not limited to the following:

  • Act as the squadron courses administrator, ensuring all personnel attend required mandatory and professional training courses;
  • Maintain the equipment care register.
  • Book training areas, ranges and accommodation to support training activities;
  • Maintain the personnel system for service personnel to ensure accurate records of courses undertaken are maintained. Also ensure soldiers are tracked on the system when away from their duty station;
  • Complete monthly pay run for all reserve personnel.
  • Arrange travel and accommodation as requested.


In Defence Intelligence (DI) our people solve problems, create understanding and give perspective to the diverse and complex Defence threats and challenges in a rapidly changing world.

Together our civilians and military personnel inform decision making in Defence, manage complex finance programmes and develop new technology.


In DI we believe your unique experiences, view and understanding of the world will provide a vital perspective and contribution to our work.

We recognise that great minds do not think alike and are striving to improve our diversity representati

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