Bid Manager

1 week ago

London, Greater London, United Kingdom Exponential-e Full time

Exponential-e

Founded in 2002, Exponential-e swiftly established itself as a UK Cloud, Connectivity and Communications pioneer. Throughout our history, a focus upon leveraging leading-edge technology to deliver profitable and innovative services to our clients and prospects has resulted in industry and peer recognition for our ground-breaking approach, a truly world-class ICT services company.

We're a company of innovators who think big and achieve bigger Our people are crucial to the continuing success of our company. From our CEO to our new Graduates, each of our people demonstrates our PRIDE principles which are at the core of everything we do.

Overall purpose of the job:

Responsible for delivering high quality Bid Management. Support the Bid Team to achieve a high success rate in winning bids. Support Sales to achieve monthly and quarterly margin / revenue targets. Manage and complete large tender responses to win new business and manage the process from initial request to contract signature ensuring compliance with customer requirements and highlighting the company's value proposition. Provide valuable input into each opportunity qualification, win strategies, commercial discussions and solution delivery. Manage and assist in the completion of all PQQs, RFIs, RFQs and RFPs by drawing upon bid collateral and making relevant to client requirements. Create winning proposals and respond to RFPs by working with Sales Account Managers to understand client's requirements and drawing upon resources around the business to help co-ordinate responses or proposals to reflect this.

Key responsibilities for this job:

Follow bid management best practice to deliver high quality bids. Qualifying opportunities. Drafting, reviewing and managing the delivery of bid materials received, including PQQs, RFIs, RFPs. Organising and chairing all kick-off meetings and co-ordinating a win strategy. Delegating and assigning workload to bid team to ensure efficiency throughout bid life and meet deadlines. Co-ordinating and chairing all review meetings and monitoring progress and assess drafts. Review tender clarifications and attend customer clarification meetings as required. To be lead point for all questions, points of clarification to and from the clients (in bids scenarios only) ensuring that all questions / points are completed within the tender guidelines. Collating standard bid response documents in accordance with the Exponential-e defined styles and branding. Risk tracking and management throughout the bid process. Proof reading and formatting of documentation. Providing bid follow-up activity assistance and expertise when needed to support the sales cycle. To review all content to ensure questions are being fully responded to, critiquing content, whether sales, technical, support etc and liaising with departments to update, amend and delete as appropriate ensuring consistent professional response. Actively seek out new ways of finding new bid/tender opportunities. Work to tight deadline and go the extra mile (including hours) where required. Assisting with creation of PowerPoint presentations to present to clients at the shortlisted stage of the bid process. Carrying out post bid reviews to evaluate lessons learnt from client feedback.

Knowledge and experience required:

Experience working as a Tender or Bid professional within the IT/Telecommunications/Technology sector. Proven capability in delivering winning, large complex IT solutions opportunities. Experience working in a sales driven environment responding to bids and tenders. Excellent time management skills. Well organised self-starter with strong project management skills. Excellent communication skills and strong attention to detail. Excellent presentation skills. Ability to work under pressure, delivering to tight deadlines and manage multiple bids. Advanced MS Office skills (Word, Excel, Outlook, and PowerPoint). Ability to be innovative. Ability to delegate. Ability to adapt effectively to frequently changing situations and to prioritise. APMP Qualified – (Preferable, but not essential.) Prince 2 Qualified (Preferable, but not essential) Very strong attention to detail.

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