Bid Administrator

7 days ago


London, Greater London, United Kingdom Bid Solutions Full time

Bid Administrator

Location: London, York or Home-based

This is an exciting opportunity for a Bid Administrator to join a growing IT solutions and services provider. Reporting to the Head of Bids, you will be in charge of handling bid support requests from both internal and external stakeholders, managing emails, tender notices, tracker feeds, and overall bid queries. Additionally, you will update internal systems to track bid progress, generate MI reports, and maintain a bid content library.

Key Responsibilities of Bid Administrator:

  • Handle all tender portal and tracker registrations and access.
  • Process, record, and track daily incoming and outgoing tender opportunities.
  • Review and distribute daily tender alerts to the relevant sales leads.
  • Keep the internal tender tracking system up to date with all responses to tender alerts.
  • Organize and maintain the structure of the tender inbox, company information, and bid directory.
  • Assist in updating the company's bid response library.
  • Coordinate important bid meetings such as qualification sessions.
  • Support in completing customer questionnaires and requests for quotes within deadlines.
  • Assist with maintaining standard bid content, formatting, and quality control.
  • Help with the administrative tasks related to public sector frameworks.
  • Perform any other duties as assigned by the Head of Bid Management.

Requirements for Bid Administrator:

  • Prior experience in Bid Administration or a similar administrative role.
  • Ability to work both independently and collaboratively as part of a team.
  • Proficient in Microsoft applications like Outlook, Word, Excel, and SharePoint.
  • Strong organizational and time management skills.
  • Experience working in a fast-paced environment with multiple concurrent activities.
  • Excellent communication and interpersonal skills.

Desired Qualifications for Bid Administrator:

  • Previous experience in ICT sectors or similar organizations.
  • Knowledge of bid or business development environments.
  • Proficiency in written English with great attention to detail.

For more details or to express interest in this Bid Administrator position, please reach out to Lisa Easthope.


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