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Bid Coordinator
3 months ago
Are you looking for a new challenge and want to join a successful and rapidly growing organisation? Do you have a passion for enabling organisations to grow and to contribute to their ongoing success? If so, we want to hear from you.
The Growth team is a small but impactful team that works hand-in-hand with BIT's wider policy teams, supporting their bidding and business development efforts.
We're looking for an organised and driven Bid Coordinator to join the team and play a crucial role ensuring we continue to deliver value across all areas of the organisation.
What does the Bid Coordinator do?
Bidding tasks
- Reporting on latest bidding insights using PowerBI dashboard into monthly packs to disseminate to the wider team
- Owning the guidance and updates to training materials for PowerBI dashboards
- Tracking progress of bids throughout their life cycle. From the early stages in our pipeline, project set up and contracting, through to capturing feedback & lessons learnt from the bid process once completed;
- Owning various aspects of the competitive bidding process such as responding to Pre-Qualification Questionnaires and completing tender documents;
- Keeping the policy teams informed of relevant opportunities via our internal communication platform (Slack) and setting up bid channels and project folders when appropriate;
- Ensuring the policy teams are kept up to date with correspondence from procurement portals or potential partners;
- Reviewing bids, writing case studies and helping to organise our bid library content;
- Keeping portals up to date and registering for new portals where necessary; and
- Organising postbid washup sessions with the relevant stakeholders.
- Contributing to process changes and improvements and training those across the company
- Researching companies that BIT could partner with (e.g. market research agencies, graphic designers, user experience agencies) identifying pros and cons of different partners;
- Researching potential funders of BIT research and identifying areas of overlap;
- Collaboration on outbound business development sprints, such as conducting market analysis and running lead generation exercises.
What makes a great Bid Coordinator at BIT?
- Commercial Experience and Drive. You have some public or 3rd sector commercial experience and you may be familiar with public sector bidding and procurement processes;
- Supporting others. You care about the success, development and wellbeing of others in your team. You can tell if someone is struggling with too much work, or if they are understimulated and will try to find a solution. You are a keen collaborator;
- Managing and developing yourself at work. You demonstrate high selfawareness and regularly selfreflect. You are able to manage your own workload and prioritise competing requests. You are resilient and accept responsibility for decisions whether they achieve the desired outcome or not;
- Detail oriented. You're organised and passionate about getting the details right. You don't get too bogged down in administrative tasks, which allows you to spend more time on the things you find interesting;
- Organisation and managing logistics. You have excellent organisation and decision making skills that give your colleagues the highest level of reassurance you are managing all aspects of the work in a timely manner and at the highest quality. You strive to never miss tender deadlines or submit a bid with missing documents or materials;
- Passionate about public service. You don't need to have a background in public service or knowledge of a particular policy area. But to be a great project coordinator you should care deeply about our work improving people's lives and communities; and
- Using tools and resources. You have great IT skills, including G-Suite and MS Office.
Who are we and what can we offer you?
We design and rigorously test new ideas across a range of areas such as health, crime and education, to establish what works and what doesn't.
We have helped Tuberculosis patients take their medicine; reduced police susceptibility to cyberattacks; and helped organisations close their gender pay gap.
- You will work alongside a friendly, talented and driven team with diverse expertise from economics to anthropology and neuroscience and a wide variety of personal and professional backgrounds. What unites us is the goal to have positive social impact through our work.
- We have regular team lunches with a diverse range of guest speakers.
- We encourage flexible working and have a culture which enables this; for example flexible start and finish times and an IT set up which allows for easy working from home options.
- We have a flexible benefits programme which currently includes thing
