Leadership Group Assistant Executive Assistant
7 days ago
Our client is the world's largest home services company with more than 30 brands collectively serving 12 million+ customers in 6 countries.
Establishing their UK presence in early 2010, they have grown to over 300 locations across 5 core brands with over 2,000 front-line staff.
Working as a
Leadership Group Assistant
[
Executive Assistant], you will be responsible for supporting the UK MD and the Leadership Team, as well as ensuring the smooth running of our client's Head Office.
Leadership Group Assistant Responsibilities:
- Administration and general support to MD and Senior Leadership Team
- Extensive diary and meeting management
- Travel and logistics
General Office & Facilities Manger Responsibilities:
- Act as first point of contact for the Head Office
- General staff communications and maintaining the staff notice board
- Maintaining levels of office supplies and consumables
- Fleet management and administration
- Insurance administration
- Archive management
- Dealing with incoming post
- Building security and access control
- Building supplies and utilities
- Uniform management for staff and clients
- Working closely with our inhouse Compliance Manager to ensure a safe and compliant working environment
- Meeting room booking system management
- Build good relationships with all suppliers/contactors, i.e. cleaners
HR Administration
- Support to HR Business Partner with basic administration tasks as and when required
Legal Administration
- Issuing New Agreements and Renewal Agreements
- Management of soft and hard copy documents and archiving
- Tracking important dates with the Leadership Team
- Reporting monthly numbers to our US Head Office
Event Co-ordinator
- Organise quarterly Head Office events for our client's Associates
- Annual Conference, organisation, and execution of our annual event to celebrate our client's network
- Track Head Office meetings and events
Required Attributes & Experience:
- Previous professional experience as an Executive Assistant for C-Suite Individuals
- Previous experience as an Office or Facilities Manager or similar
- Previous experience with planning events
- Experience and ability to liaise with senior colleagues and external clients
- Exceptional English language and communication skills, both verbal and written
- Excellent communication, organisation, and time management skills
- Working knowledge of the Office 365 Suite, particularly Word, Excel, and PowerPoint
- Able to prioritise and work in a fastpace and everchanging environment
- You will be efficient, accurate and have demonstrable experience of working to tight deadlines
- A detail orientated, proactive, high achiever, happy to muck in and go the extra mile
- You will be able to anticipate problems and ensure early interventions
- You will have demonstrable experience of working to tight deadlines
*Salary up to £40,000 per annum pro rata if a fixed term contract.
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