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Receptionist

4 months ago

Brighton, Brighton and Hove, United Kingdom Paxton Access Full time

At the heart of Paxton, we are innovators, we look for ways of harnessing new technology to provide better solutions for our customers.

We're a global brand with nearly 40 years of experience, our team of over 400 employees is spread around the world.

We pride ourselves on creating a vibrant environment, with a focus on excellent company culture.

Our team make Paxton a great place to work with brilliant benefits that come with any role at Paxton, with an emphasis on career progression, training and development, and recognition of achievement for every employee.


So, what are the benefits?

  • We run a great social calendar with wine tasting, cooking classes, onsite yoga, staff parties and more. It's rare you won't see something going on
  • Tech, bike, and travel or season ticket loans.
  • Private medical insurance (Opt in) and healthcare cashback plan.
  • Discounted fitness memberships up to 75% off in your area.
  • 25days holiday plus bank holidays, and you can buy & sell up to 5 days a year.
  • Recognised as one of the Best Companies to Work for in the UK, by Best Companies

About the role


Join our team based in our Brighton office where you will work closely across the Facilities and Reception functions to perform a variety of administrative and hospitality tasks across all sites.

The Reception and Facilities Administrator is responsible for the management of facilities services and processes that support the visitor and contractor experience whilst maintaining H&S compliance.


This role offers a great opportunity to someone with similar previous experiences to hit the ground running at a time where things are changing at a rapid pace.


Job Role

  • Sign in and welcome visitors and Paxton employees to our reception area at our Brighton site
  • Admin tasks include booking travel and accommodation, ordering Stationery, recording staff absence, deal with incoming and outgoing post, Installer and Literature Requests etc.
  • Putting out milk, fruit and snacks each day across two buildings
  • Completing stock checks, and weekly cleaning of equipment
  • Managing invoices using our PO system ensuring contractors, vendors and suppliers are paid correctly and expenses are posted to specific codes for accurate budgeting
  • Set up and clear meetings as and when required and deal with any hospitality requirements for these meetings
  • Work alongside the Facilities and H&S officer to comply with all H&S procedures. Carry out the core H&S tasks such as site inspections, fire & first aid compliance
  • Reporting related issues specific to Reception, Facilities and H&S acting appropriately to emergencies or urgent issues as they arise

What we are looking for?

  • Previous Reception, administration and customer service experience is essential for the role
  • Highly customer focused, wellpresented and approachable
  • Proactive and highly organised with the ability to multitask and prioritise effectively
  • Effective communication skills and interpersonal skills must be able to form effective working relationships with people at all levels