Payroll Officer
2 weeks ago
Organise and manage a Payroll Section and to meet the Departmental deadlines that are required as a Payroll Service Provider.
Ensure that Terms and Conditions of Service for those Employees within their Payroll Section and that all HMRC legislation is being followed.
Check, audit, and input Appointment, Termination, Change of Circumstance Forms and relevant information pertaining to an Employees pay account into a computerised Payroll system.
To investigate complex payroll related queries and analyse detailed data, to identify any errors or discrepancies, then decide on the appropriate course of action.
Resolve all over and underpayments by recalculating the monthly pay due. Provide a detailed Payroll report to the Deputy Payroll Manager of all overpayments with an analysis of the situation.Administer and Audit Employees absence and sickness details as a statutory requirement for the Employee, Employer and Inland Revenue.
Check and verify previous service by IAT and to take all necessary action to amend Salary details, Incremental or Occupational Sick Pay dates to an Employees pay account.
Carry out more complex assessments, when required, on an Employees Statutory Sick Pay, Statutory Maternity Pay, Statutory Adoption Pay and Statutory Paternity Pay.
Undertake all necessary training that may be required to keep up to date on National, Local and any statutory changes to the NHS Pay and Conditions.
Why Work With Us
Based in Regent House, the payroll and Pensions team process the payrolls for Torbay and South Devon NHS FT and Devon CCG, equating to approximately 7,500 staff.
We are a team of 12 split across the disciplines of Payroll and Pensions, but work closely together to ensure smooth and timely processing of both monthly and weekly payrolls.
To maintain accurate pay accounts for all employees.
To understand and implement changes under Agenda for Change Terms and Conditions, Trust Policy and HMRC regulations.
To become proficient in new electronic procedures
To ensure that the confidentiality of any information held within the department is maintained and to have due regard to the Data Protection Act 1984.
COMMUNICATION AND WORKING RELATIONSHIPS
The Job Holder will be in direct contact with:
- Payroll Services Manager
Finance staff, Human Resources staff, Directorate staff, Heads of Departments, Managers, Senior Nursing and Medical staff across the South Devon Health Community.
Non-Trust Organisations such as Banks and Building Societies, Inland Revenue and Department of Works and Pensions.
The Job Holder must conduct these contacts in a manner that portrays the Department as a positive customer-orientated organisation.
The complex and sensitive nature of the problems that a number of our Employees have must be handled with tact and consideration in discussions with the Employee and regulatory organisations such as the Child Support Agency.
Confidentiality must be maintained in all negotiations, correspondence or discussions.The Job Holder reports to the Deputy Payroll Manager and is directly accountable to the Payroll Manager.
MOST CHALLENGING PART OF JOB
To check and prioritise all information received, to manage the allocated payroll accounts and to take all necessary action. To have the ability to work to strict timescales whilst maintaining the principles of teamwork within a pressurised environment.
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