Administrative Assistant

2 weeks ago

Stonehouse, Plymouth, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time
We are looking to recruit a motivated and enthusiastic individual to join our Team.

The post holder will have excellent communication and interpersonal skills and will need to be well organised, flexible and adaptable.


  • Provide and receive confidential and sensitive information from staff, clients their carers and the general public and take the appropriate action to ensure their satisfaction.
  • Respond to requests for information from patients, health professional and other agencies following corporate standards.
  • To ensure all communications are accurate, timely and well presented as per corporate standards.
  • To undertake reception duties as required.
  • To work as part of a team providing administrative support to assist the CYPS teams in delivery of care
  • To accept, sort and distribute mail appropriately.
  • Photocopying, faxing, collating, filing and distribution of documents as required.
  • Coordinate the sourcing, the completion, processing and distribution of patient related documentation and record.
  • To update and access electronic patient records with client information.
  • To provide cover for other administration staff in their absence or as required.
  • To provide effective and efficient administrative support to CYPS staff.
  • Assist in the management of stores including monitoring, ordering and servicing equipment.
  • Assist in data collection for audits, surveys and performance monitoring inputting and retrieving data as required.
  • Ensure efficient use of resources and equipment highlighting any concerns to line manager.
  • Ensure mandatory training as per NHS Policy.


At Gloucestershire Health and Care NHS Foundation Trust, we are supportive of the people we care for in the community and aim to provide a fully responsive service to everyone who needs it.

This is the same approach we take for our employees.

We look to value the skills and experiences of those we work with, whether they are service users, carers, families or those looking to work with us.

Gloucestershire Health and Care NHS Foundation Trust is part of the NHS. We treat NHS patients according to NHS principles and standards.

The difference is the Trust is accountable to local people, rather than to Government, and so we are able to work closely with our community to develop services in the way that best suits the needs of local people.

You will be required to work Monday to Friday, excluding Wednesday - school hours preferred.

The qualification, training & experience requirements for the role are outlined in the Job Description/Person Specification.

Closing date: 10th April 2023


This post requires the post holder to be able to undertake all statutory and mandatory training and post holders must be able to undertake physical interventions.

Fitness for physical intervention will be assessed by Occupational Health.

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