Support Service Administrator

2 weeks ago

Weymouth, Dorset, United Kingdom Ministry of Justice Full time

Support Service Administrator

£21,355

Portland:

Job Title:

SSA :
Business Hub

Group Profile:
Support Services Administration

Organisation Level:
Support

Band: 2

Overview of the job
This is an administrative job in an establishment.

Summary


The job holder will provide administrative support within the Business Hub including switchboard duties, post distribution, filing, photocopying and typing (if qualified typist).

This is a non-operational job with no line management responsibilities.

Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

  • Operate the switchboard appropriately by identifying the caller's needs ensuring all messages are communicated to the appropriate parties.
  • Receive, open, distribute and monitor all prisoner mail on a daily basis in line with local and national policies and make sure it is kept securely at all times.
  • Receive/distribute all incoming staff mail in a timely manner and coordinate the sending out of prisoner and staff mail.
  • Send, collect and distribute faxes to appropriate staff.
  • Forward any mail on to establishments for prisoners who have transferred.
  • Make sure investigation and hearing tapes are transcribed in an efficient and accurate manner (if qualified typist).
  • Provide copy typing provision when required (if qualified typist).
  • Keep securely copies of all documentation, either in hard copy or electronic form.
  • Act as contact point for communications, prioritise and distribute to the appropriate person or relevant department in establishment.

Undertake administrative tasks including:

  • Provide administrational assistance in area of work.
  • Maintain accurate filing system for area of work.
  • Respond to queries relating to area of work, redirecting where required.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.


An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.


Behaviours

  • Developing Self and Others
  • Communicating and Influencing
  • Working Together
  • Managing a Quality Service

Salary:

£21,355 pro-rata

Additional Information:

Working Arrangements & Further Information
Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.


If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years.

Applications are invited from suitable qualified staff.

Benefits

Annual Leave

  • The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a prorata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

Pension

  • The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

Season Ticket Advance

Childcare Vouchers
For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training
HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

  • There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts
  • All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

  • All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.


We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

  • To the Civil Service Commission (details available here)

  • Support Service Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom HM Prison & Probation Service Full time

    Details:Reference number:Salary:- £21,355- pro-rataJob grade: Administrative Assistant HMPPS Band 2Contract type: PermanentType of role: Administration / Corporate SupportWorking pattern:Flexible working, Part-timeNumber of jobs available: 1ContentsLocationAbout the jobBenefits:Things you need to knowLocation This position is based at HM Prison Verne...

  • Office Service Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom Careeraddict Full time £23,795

    Join to apply for the Office Service Administrator role at CareerAddict 1 week ago Be among the first 25 applicants Join to apply for the Office Service Administrator role at CareerAddict Save this job with your existing LinkedIn profile, or create a new one. Save this job with your existing LinkedIn profile, or create a new one. Your job seeking...

  • Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom Dorset Councils Full time

    Organisation Third Party Location Weymouth Reference REC/23/0217 Occupational group Legal & Political Salary details Per Rota Job term Part Time Appointment type Permanent Contact Lisa Musleh Contact telephone Closing Date 11 August :00 PMOverviewThis is an exciting opportunity for an administrator with an eye for detail who wants to work in local...

  • Sales Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom Connells Group Full time

    We're looking for a highly motivated Sales Administrator who will be given training to develop into a Sales Negotiator to support our fantastic team in Weymouth. The Sales Administrator is an entry level role where you will learn all aspects of Estate Agency model and be taken through an industry leading development and training program.What's in it for you...

  • Facilities Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom The Agincare Group Full time

    Job Introduction "Valuing colleagues, working collaboratively, passionate about learning, a culture of knowledge and excelling in the work we undertake," these are our values, what are yours?Do you share our values and passion for making a real difference to the lives of the people we support?Are you looking for a role where you can grow, excel and put those...

  • Support Worker

    2 weeks ago

    Weymouth, Dorset, United Kingdom Phoenix Care & Support Services 247 Ltd Full time

    FULL TIME / PART TIME /LIVE IN position available.Ability to cover alternative Weekends & Sleeping Night are desirable (FT & PT)Don't have any experience? Please still get in touch as we provide training and support to help you gain qualifications.Do you have experience with individuals with Learning disabilities and /or Challenging behaviour? If so, we...

  • Accounts Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom Reed Full time

    REED are exclusively recruiting an Accounts Administrator for a Construction based client in Central Weymouth (Parking Available). This role is varied and key to support the Directors and Senior Management Team. Please see further details below: Accounts Administrator / Office Manager Salary - £24,000 - £ BONUS (Salary up to £28,600) - Based Central...

  • Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom Brook Street Full time

    We have an exciting opportunity for a full-time position at the Weymouth Law Courts, to become a part of a busy office and work with the admin team.About the Role:- Full-time schedule of 37 hours per week: 09:00-17:00- Temporary assignment for 6 months with a chance of extension based on your performance- Hourly pay rate starts at £11.59 for the first 12...

  • Production Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom Newsquest Media Group Ltd Full time

    Production AdministratorWe have an exciting opportunity for an experienced Production Administrator to work for one of the largest regional newspaper publishers at its Weymouth Print Centre. You will be responsible for performing organisational, clerical, and administrative duties that go with a busy newspaper production department. This is a key position...

  • People Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom Haven Full time

    People Administrator Join our team at Weymouth Bay Holiday Park close to one of the UK's finest seaside towns with a beautiful beach to match.Preston, Weymouth, Dorset DT3 6BQ GBRJob DetailsCome and join our One Great Team here at Haven as a People AdministratorAs part of our Guest Experience Team, you will... As a People Administrator you will be working...

  • People Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom Haven Holidays Full time

    People Administrator - Dorset Join our team at Weymouth Bay Holiday Park close to one of the UK's finest seaside towns with a beautiful beach to match.Preston, Weymouth, Dorset DT3 6BQ GBRJob DetailsCome and join our One Great Team here at Haven as a People AdministratorAs part of our Guest Experience Team, you will... As a People Administrator you will be...

  • People Administrator

    4 weeks ago

    Weymouth, Dorset, United Kingdom Haven Holidays Full time

    People Administrator - Dorset Join our team at Weymouth Bay Holiday Park close to one of the UK's finest seaside towns with a beautiful beach to match.Preston, Weymouth, Dorset DT3 6BQ GBRJob DetailsCome and join our One Great Team here at Haven as a People AdministratorAs part of our Guest Experience Team, you will... As a People Administrator you will be...

  • Camhs Team Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    We have an exciting opportunity for a Team Administrator to join our Weymouth and Portland CAMHS team. You will not only be part of a team of administrators working in a busy office, you will play a central role in the wider team, providing administrative expertise to the clinical staff. The Weymouth and Portland CAMHS team is a caring and sociable with a...

  • People Administrator

    3 weeks ago

    Weymouth, Dorset, United Kingdom Haven Holidays Full time

    Join our team at Weymouth Bay Holiday Park close to one of the UK’s finest seaside towns with a beautiful beach to match.Preston, Weymouth, Dorset DT3 6BQ GBRJob Details Come and join our One Great Team here at Haven as a People Administrator!As part of our Guest Experience Team, you will… As a People Administrator you will be working within a...

  • Property Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom Crux Careers Full time

    Property AdministratorWeymouthHours:Monday - Thursday: 9am - 5.30pm, Friday: 9am - 5pm, Alternate Saturday: 9am - 1pm (with either time off in lieu or paid as overtime - to be agreed at interview)Job Types: Full-time, PermanentSalary: £22,000.00 per yearJob descriptionAn exciting opportunity to join a leading Estate and Lettings Agent, working in a...

  • Customer Service Apprenticeship

    2 weeks ago

    Weymouth, Dorset, United Kingdom Specsavers Full time

    Customer Service ApprenticeshipWeymouth SpecsaversFull time to include Weekend workingSpecsavers perks - discount across 100's of different retailersBonus in store after probation28 days bank holidayGreat bus and train routes around the storeBecome an Apprentice in our store and you'll have everything you need to truly realise your potential - from...

  • Team Administrator

    2 weeks ago

    Weymouth, Dorset, United Kingdom Dorset HealthCare University NHS Foundation Trust Full time

    An exciting opportunity has arisen to come and work within the Weymouth & Portland Admin Team, supporting the District Nursing Team at Weymouth Community Hospital.To provide a friendly, safe, and efficient administrative and office systems service to support the delivery of excellent patient care.To ensure that contacts with the service are dealt with in a...

  • Administrative Assistant/receptionist

    2 weeks ago

    Weymouth, Dorset, United Kingdom Elliot and Co LLP Full time

    Duties: Greet and assist visitors in a professional and friendly manner Answer and direct phone calls promptly Perform clerical duties such as filing, photocopying, and scanning documents Manage incoming and outgoing mail Maintain office supplies inventory and place orders when necessary Type correspondence, reports, and other documents as required Ensure...

  • Administrator - Weymouth

    2 weeks ago

    Weymouth, Dorset, United Kingdom Brook Street Full time

    We`ve got a great opportunity for a full-time role within the Weymouth Law Courts, to join a fast-paced office, working as part of the admin team. Overview: - Full-time 37 hrs per week: 09:00-17:00 - Temporary 6 months assignment - with the possibility of extension based on your performance - Pay rate- £11.59 p/h for the first 12 working weeks, it will go...

  • Finance Administration Assistant

    2 weeks ago

    Weymouth, Dorset, United Kingdom Medisave UK LTD Full time

    We are excited to share that Medisave is recruiting a finance administrator and full training is provided.Medisave is a local success story, an ideally sized business with over 140 employees. We are fortunate to enjoy an idyllic location, with a fantastic site that overlooks the Country park in Weymouth, with glimpses of the sea, and in close proximity to...