Admissions Officer Administrator

1 week ago

Hemel Hempstead, Hertfordshire, United Kingdom Laureate Academy Full time

OVERALL PURPOSE OF THE JOB


Ensuring a consistent approach to admissions in line with the Trust strategy with respect to our policies, literature and parent experience.

Highlighting the benefits of joining Future Academies and promoting this aspect throughout the admissions process and communications with prospective parents.

Delivering a unified approach to admissions, aiding the smooth transition through all key stages. The Admissions Officer will be responsible for delivering an end-to-end admissions process.

RESPONSIBILITIES

Admissions Officer
To be responsible for the end-to-end admissions process at the direction of the Trust Admissions Lead.

  • Ensure a consistent approach to admissions in line with the Trust strategy.
  • Working together with the Trust Admissions Lead to organise admissions related events, including open events and the annual Year 7 Interview Day.
  • To manage the admission procedure and administration of new intake (Year 7).
  • Supporting the successful integration of inyear admissions by communicating student information clearly to all teachers and relevant staff and meeting with the students and their parents after an initial transition period to clarify any questions or issues and discuss further support required.
  • To liaise and maintain good communications with the Local Authority School Admission Team.
  • To be responsible for accurate inputting of student data into SIMS, maintaining and updating pupil records.
  • Follow correct offroll procedure for leavers to safeguard pupils. Ensure all paperwork is completed and filed correctly (including sending CTFs and hard copy student files). Communicate with the Local Authority CME Team when required.
  • To arrange prospective parent visits to the school.
  • Responsible for ensuring school admission packs are kept uptodate and adhere to school census requirements and GDPR regulations.
  • Preparation of information and pupil records for forwarding on to other secondary schools as necessary.

Team Administrator

  • Provide comprehensive administrative services as directed by the Principal and Office Manager, including sending parent text messages, reports, rotas, booklets, letters home, updating student details, dealing with telephone queries, contacting parents and other external agencies, and distributing relevant information to staff and students.
  • To make arrangements for events/meetings organised by the SLT as required, including booking rooms, issuing invitations and drawing up delegate lists, liaising with Reception and/or Facilities team as required.
  • To prepare and process documents, reports and presentation materials, using appropriate software packages, ensuring that the work produced is appropriate, of a high standard and completed within required timescales.
  • To undertake other administrative tasks for SLT as directed by the Principal and Office & HR Manager, which may include liaising with agencies, liaising with parents, compiling data etc.
  • To support the administration and organisation of celebration events, open evening, parents' evenings, INSET and other related events, as directed.
  • To assist with booking of external agencies/visitors to the academy.
  • To assist with administration for trips including risk assessments, medical forms, coach bookings and trip submission, online via the system.
  • To assist with the updating of student records on SIMS.
  • To provide daily Reception cover to include managing incoming calls, redirecting calls, greeting visitors, receiving deliveries
  • To attend Parent Evenings as required, and ensure student records are uptodate.
Be committed to safeguarding and promoting the welfare of children and young people

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