Executive Assistant Mat Cover

1 week ago

London, Greater London, United Kingdom Retirement Villages Group Ltd Full time
Retirement Villages Central Team based in Victoria is now looking for an Executive Assistant (Maternity Cover 12 months)

This role will provide key administrative and business support to the CEO and wider Exec team (CFO and COO).

The EA will work closely working with various internal and external stakeholders, ensuring the smooth running of the CEOs diary and day to day activities.

This role will also work closely with the Company Secretary regarding board and exec papers, agendas and meeting minutes.

The EA will also be responsible for organising any Company wide events and supporting the effective management of the London office.


Key Responsibilities:

  • To act as first point of contact for the CEO within the organisation
  • To maintain short, medium and longterm diaries for the CEO, making necessary travel, meeting and other arrangements for appointments (including venue set up, diary invites, coordination and agendas)
  • To provide high level administrative support to the wider Exec Team (CFO and COO) which may include diary management, booking travel or assisting with correspondence
  • To provide secretariat support working with the Company Secretary regarding key internal and external meetings involving the CEO and senior management team, including preparing agendas, coordinating or writing papers, producing minutes, and ensuring followup actions are progressed
  • To liaise with external bodies with which the CEO and senior management team require representation and are involved as required;
  • Coordination and Administration of Committees and Steering Groups
  • Coordinating and managing multiple complex diaries
  • Ensure necessary stationary suppled for the office are well stocked
  • Working with Finance and HR to ensure all post and correspondence has been collected and processed each day
  • Inbox management

Attributes and Experience:

  • Highly organised with a great attention to detail
  • Resourceful, innovative and proactive
  • Excellent written and verbal communication skills
  • Personable, confident and authoritative with positive energy
  • Flexible and adaptable approach
  • Ability to think under pressure and display good judgement
  • Being able to manage confidential and sensitive information
  • Successful track record of working within a senior or C Suite equivalent role
  • Proven track record of managing multiple diaries
  • Sound experience of establishing positive and productive relationships at senior level within organisations and having the tact and diplomacy to ensure these are maintained effectively

What we offer:

  • Birthday off
  • Cycle to work scheme
  • Life Assurance
  • Pension Contribution
  • Employee Care
  • Eye Tests
  • Aviva Private Medical
Plus more

If this sounds like something you are interested in please apply.

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