Legal Secretary

2 weeks ago

Brierley Hill, Dudley, United Kingdom Pertemps Full time
We are excited to be supporting an independent regional law firm, recognised for having a positive long-term impact upon its people, its clients, its business partners, and its community. We have over two hundred employees.
Their approach to people draws on enjoyment, health & wellbeing, developing talent, technical excellence, training, reward, and recognition.

The main duties will be:
  • Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority
  • Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion
  • Deal promptly with any finance requests such as billing, TT's in/out and any other queries that may arise
  • E-filing, hard copy filing and file maintenance
  • Handling various companies house and land registry searches
  • Typing letters, emails and file notes as dictated by our fee earners Document production, amending and creating documents from our standard templates in line with our standards
  • Liaise with the PA team as and when required
  • Assist with the training of new secretaries
  • Support fee earners with file opening process
  • Arrange or, where not appropriate, conduct photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner
  • Liaise with other Secretaries to share tasks and discuss deadlines
  • Manage queries, responding as appropriate and/or ensuring that all messages are communicated and responded to
Person specification

" Excellent telephone manner and communication skills
" Exceptional organisational skills with an eye for detail
" Team orientated personality with the ability to work independently and with others
" Flexibility and dependability
" Ability to take the initiative and demonstrate proactivity
" Ability to remain calm under pressure and work to tight deadlines
" Conscientious, approachable, and enthusiastic
" Have a positive approach to daily tasks
" Ability to embrace change and do so in a positive and energetic way
" Accurate typing speed of at least 60 words per minute
" Excellent IT skills, proficient in Microsoft Office systems
" Some legal experience in property would be a huge advantage but not essential.

In return the company will provide a full induction, a successful team to join and a company which genuinely does care about its people.

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