Legal Secretary

4 months ago

Brierley Hill, United Kingdom Higgs LLP Full time

**Job title**

Secretary

**Department**

Legal Services

**About Higgs**

Our vision is to be the independent regional law firm of choice, recognised for having a positive long-term impact upon its people, its clients, its business partners and its community.

When it comes to our people, the team is everything at Higgs - an environment of sharing and collaboration, and a real sense of loyalty to each other and the firm. That is coupled with a desire for everyone to learn and develop. We are always striving to be better. We enjoy what we do. We are genuinely interested in our clients and want them to feel a part of the firm too.

Our approach to our people draws on enjoyment, health & wellbeing, developing talent, technical excellence, training, reward and recognition.

When recruiting, we:

- Value enthusiasm and personality
- Want to be an employer of choice for talented, driven and client-focused people
- Are always looking for the very best to strengthen our team and bring new skills and ideas
- Integrate new people to realise their potential

With over two hundred employees and Members we offer a flexible and unique environment for people to grow their careers. Together we grow.

**Role purpose**

Our Secretaries work collectively as a centralised resource within the Legal Services Department. The team provide a comprehensive level of support to our lawyers across all departments.

We aspire to deliver technically superior service. We will ensure that our people have the knowledge and skills to achieve at the highest level.

**Key responsibilities**

In line with policies and procedures, key responsibilities include:

- Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority
- Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion
- Deal promptly with any finance requests such as billing, TT’s in/out and any other queries that may arise
- E-filing, hard copy filing and file maintenance
- Document production, amending and creating documents from our standard templates in line with our standards experienced with track changes and create comparison documents
- Preparing bundles
- Liaise with the PA team as and when required
- Support fee earners with file opening process
- Arrange or, where not appropriate, conduct photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner
- Liaise with other Secretaries to share tasks and discuss deadlines
- Manage queries, responding as appropriate and/or ensuring that all messages are communicated and responded to

**Person specification**

The Secretary has responsibility to ensure they are familiar with the Firm’s departments, key people, clients, internal systems and procedures. Any training requirements should be discussed with the Head of Legal Services.

In addition, our Secretaries are expected to demonstrate:

- Excellent telephone manner and communication skills
- Exceptional organisational skills with an eye for detail
- Team orientated personality with the ability to work independently and with others
- Flexibility and dependability
- Ability to take the initiative and demonstrate proactivity
- Ability to remain calm under pressure and work to tight deadlines
- Conscientious, approachable and enthusiastic
- Have a positive approach to daily tasks
- Ability to embrace change and do so in a positive and energetic way

Technical knowledge

In addition to this, they should have/be:

- Accurate typing speed of at least 60 words per minute
- Excellent IT skills, proficient in Microsoft Office systems, AdobePro and Excel
- Legal experience in property

**Other information**

The firm offers hybrid working wherever possible. Our Higgs’ Best FIT (flexible, inclusive, together) principles are designed to ensure that people are able to complete their best work from the most appropriate location.

We also encourage a ‘dress for your diary’ approach.

**Equal opportunities**

As charter signatories to The Law Society’s Diversity and Inclusion Charter, Higgs LLP are committed to developing a diverse business by engaging with the widest pool of talent and promoting equality of opportunity for everyone. Our mission is to ensure that everyone is empowered to be the best version of themselves and to have a voice which can be shared, heard and respected.

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Brierley Hill, DY5 1LX

  • Legal Secretary

    4 months ago

    Brierley Hill, United Kingdom Higgs LLP Full time

    **Job title** Secretary **Department** Legal Services **About Higgs** Our vision is to be the independent regional law firm of choice, recognised for having a positive long-term impact upon its people, its clients, its business partners and its community. When it comes to our people, the team is everything at Higgs - an environment of sharing and...

  • Legal Secretary

    3 months ago

    Brierley Hill, United Kingdom Higgs LLP Full time

    **Job title** Secretary **Department** Legal Services **About Higgs** Our vision is to be the independent regional law firm of choice, recognised for having a positive long-term impact upon its people, its clients, its business partners and its community. When it comes to our people, the team is everything at Higgs - an environment of sharing and...

  • Legal Secretary

    4 months ago

    Brierley Hill, United Kingdom Higgs LLP Full time

    **Job title** Secretary **Department** Legal Services **About Higgs** Our vision is to be the independent regional law firm of choice, recognised for having a positive long-term impact upon its people, its clients, its business partners and its community. When it comes to our people, the team is everything at Higgs - an environment of sharing and...

  • Legal Secretary

    4 months ago

    Brierley Hill, United Kingdom Higgs LLP Full time

    **Job title** Secretary **Department** Legal Services **About Higgs** Our vision is to be the independent regional law firm of choice, recognised for having a positive long-term impact upon its people, its clients, its business partners, and its community. When it comes to our people, the team is everything at Higgs - an environment of sharing and...

  • Pa/ Legal Secretary

    4 months ago

    Brierley Hill, United Kingdom Higgs LLP Full time

    **Job title** PA/ Secretary **Career Stage** Level 3 **Department** Business Services - Employment **About Higgs** Our vision is to be the independent regional law firm of choice, recognised for having a positive long-term impact upon its people, its clients, its business partners and its community. When it comes to our people, the team is everything...

  • Head of Legal/Company Secretary

    2 months ago

    Burgess Hill, United Kingdom Clear IT Recruitment Full time

    My client is seeking a Company Secretary/Head of Legal to join their not-for-profit organisation in Burgess Hill, West Sussex. Only 1 day of office presence per week is required.They are one of the largest charities in the UK and have exciting upcoming projects planned.Main PurposeAs the Company Secretary for the charity to ensure that the charity complies...

  • Head of Legal/Company Secretary

    2 months ago

    Burgess Hill, United Kingdom Clear IT Recruitment Full time

    My client is seeking a Company Secretary/Head of Legal to join their not-for-profit organisation in Burgess Hill, West Sussex. Only 1 day of office presence per week is required. They are one of the largest charities in the UK and have exciting upcoming projects planned. Main Purpose As the Company Secretary for the charity to ensure that the charity...

  • Pa/secretary

    4 months ago

    Brierley Hill, United Kingdom Higgs LLP Full time

    **Job title** PA/ Secretary **Department** Business Services - Employment **About Higgs** Our vision is to be the independent regional law firm of choice, recognised for having a positive long-term impact upon its people, its clients, its business partners and its community. When it comes to our people, the team is everything at Higgs - an environment...

  • Head of Legal and Compliance

    2 days ago

    Burgess Hill, West Sussex, United Kingdom Michael Page (UK) Full time

    About the RoleWe are seeking an experienced and skilled Head of Legal and Company Secretary to join our team at Michael Page (UK). As a key member of our organization, you will be responsible for providing expert legal advice and support to our clients.Key ResponsibilitiesProvide strategic legal advice to the organization and ensure compliance with laws and...

  • Head of Legal and Compliance

    2 days ago

    Burgess Hill, West Sussex, United Kingdom Michael Page (UK) Full time

    About the RoleWe are seeking an experienced and skilled Head of Legal and Company Secretary to join our team at Michael Page (UK). As a key member of our organization, you will be responsible for providing expert legal advice and support to our clients.Key ResponsibilitiesProvide strategic legal advice to the organization and ensure compliance with laws and...

  • Assistant Company Secretary

    2 weeks ago

    Harrow on the Hill, Greater London, United Kingdom Spinwell Full time

    Job DescriptionSpinwell is seeking an experienced Assistant Company Secretary to join our team in the public sector.Key Responsibilities:Organize and prepare agendas and minutes of board meetings and annual general meetings.Maintain statutory books, including registers of members, directors, and secretaries.Manage correspondence, collate information, and...

  • Assistant Company Secretary

    2 weeks ago

    Harrow on the Hill, Greater London, United Kingdom Spinwell Full time

    Job DescriptionSpinwell is seeking an experienced Assistant Company Secretary to join our team in the public sector.Key Responsibilities:Organize and prepare agendas and minutes of board meetings and annual general meetings.Maintain statutory books, including registers of members, directors, and secretaries.Manage correspondence, collate information, and...

  • Caf Bank and Caf Financial Solutions

    4 months ago

    Kings Hill, United Kingdom Charities Aid Foundation Full time

    **Job Reference: AC947** **Contract: Permanent, Part time, 20 hours per week (4 hours per day) Must be able to flex hours up and down around Board meetings** **Location: Kings Hill based with Hybrid working** We have an exciting opportunity for you to join our team as our **CAF Bank and CFSL** **Company Secretary.** The Company Secretary will be...

  • Conveyancing Solicitor

    4 weeks ago

    Burgess Hill, United Kingdom Travail Employment Group Full time

    Solicitor£Negotiable, Burgess Hill, Mon to Fri 9am-5pm (1.25 lunch break), 36 days holidayThe RoleDue to continued growth, our exclusive client, a well-established and highly recommended legal firm located in Burgess Hill, are looking to add a Solicitor / Qualified Legal Executive with ideally 3PQE in both Residential and Commercial Conveyancing to their...

  • Post Room Assistant

    3 months ago

    Merry Hill, United Kingdom Waldrons Solicitors Full time

    **Law Students or Graduates with a Law Degree and/or LPC will not be considered this is a permanent Post Room Assistant Role** We have an interesting role for a Post Room Assistant, this a busy role which includes collecting the post at a specified time (8am/8:30am) from the delivery office, opening the post, scan all post and allocate using our Post Room...

  • Conveyancing Solicitor

    4 weeks ago

    Burgess Hill, United Kingdom Travail Employment Group - Burgess Hill Full time

    Solicitor £Negotiable, Burgess Hill, Mon to Fri 9am-5pm (1.25 lunch break), 36 days holiday The Role Due to continued growth, our exclusive client, a well-established and highly recommended legal firm located in Burgess Hill, are looking to add a Solicitor / Qualified Legal Executive with ideally 3PQE in both Residential and Commercial Conveyancing to their...

  • Conveyancing Solicitor

    1 month ago

    Burgess Hill, United Kingdom Travail Employment Group Full time

    Solicitor Negotiable, Burgess Hill, Mon to Fri 9am-5pm (1.25 lunch break), 36 days holiday The RoleDue to continued growth, our exclusive client, a well-established and highly recommended legal firm located in Burgess Hill, are looking to add a Solicitor / Qualified Legal Executive with ideally 3PQE in both Residential and Commercial Conveyancing to their...

  • Conveyancing Solicitor

    7 days ago

    Burgess Hill, West Sussex, United Kingdom Travail Employment Group Full time

    About the RoleWe are seeking a highly skilled Solicitor to join our team in Burgess Hill. As a key member of our conveyancing department, you will be responsible for handling the entire process of residential and commercial conveyancing from start to finish.Key ResponsibilitiesManage the sales and purchase process for residential and commercial properties,...

  • Conveyancing Solicitor

    7 days ago

    Burgess Hill, West Sussex, United Kingdom Travail Employment Group Full time

    About the RoleWe are seeking a highly skilled Solicitor to join our team in Burgess Hill. As a key member of our conveyancing department, you will be responsible for handling the entire process of residential and commercial conveyancing from start to finish.Key ResponsibilitiesManage the sales and purchase process for residential and commercial properties,...

  • Lead Financial Analyst

    1 month ago

    Burgess Hill, West Sussex, United Kingdom AMEX Full time

    You Shape the Future. We Support Your Journey. With the right support, individuals and organizations can achieve remarkable progress. At American Express, you become part of a diverse global community dedicated to empowering our clients, communities, and each other. Here, you will have the opportunity to learn and develop as we assist you in crafting a...