Administration Assistant

1 week ago


Market Harborough, Leicestershire, United Kingdom Eckland Lodge Developments Ltd Full time
This role will be required to support more than one company under the Eckland Lodge umbrella (all based at the same location):

Eckland Lodge Developments

  • Sending quotes/invoices to clients for building/landscaping work requested/undertaken
  • Obtain best value quotes and purchase materials and equipment
  • Communicate with suppliers regarding orders and generate relevant purchase orders
  • Work with the Steel Operations Manager to maintain a paperwork trail for all supplies delivered
  • Ensure job files are generated on the system/hard copy as needed and maintained to include all necessary information
  • Support with maintaining a number of vehicles, including helping to maintain the company operators' licence, vehicle inspections etc.
  • Develop and maintain a filing system

Eckland Lodge Business Park

  • Collate and send brochures/information sheets/terms & conditions on Business Park rental properties
  • Liaise with letting agents, as required
  • Arrange appointments with perspective tenants
  • Update tenant database
  • Support in dealing with tenant questions and queries
  • Arrange onsite maintenance and servicing (planned and reactive) and update records
  • Coordination of rental housing contracts, maintenance and servicing
  • Undertake administrative tasks in respect of tenants e.g., electricity meter readings, key access cards
  • Manage onsite meeting rooms

General Office Administrative Support

  • Answer and direct phone calls
  • Organise and schedule meetings and appointments
  • Book meeting rooms
  • Obtain, compare and advise on quotes from different companies
  • Maintain electronic and hard copy filing systems
  • Monitor stock levels and make orders e.g., workshop, stationery & cleaning materials
  • Liaise with Biffa Waste services
  • Organise and manage events
  • Research / project work, as required
  • Organize and schedule meetings and appointments
  • Answer and direct phone calls
  • General office administration support
  • Ad hoc duties relating to all companies within the Eckland Lodge group as required

Essential criteria:

  • 2 years' administrative experience (preferred)
  • GCSE or equivalent in Maths & English Grade 4 or above
  • Proficiency in Microsoft Office
  • Be confident in dealing with third parties
  • Possess excellent written and verbal communication skills
  • Friendly and professional manner
  • Use own initiative
  • Be able to work independently as well as part of a team
  • Excellent time management skills and the ability to work to deadlines
  • Flexibility with the capability to adapt to change, new practices and cope under pressure
  • Strong administration, organisational and planning skills
  • Attention to detail and problemsolving skills
Construction administration experience desirable but not essential

  • 3.00pm

Salary:
£ £11.50per hour, dependent on experience.

Holidays - 28 days including bank holidays and Christmas shutdown

Interviews to be held 26th and 27th July 2023.

Job Type:
Part-time

Part-time hours: 30 per week

Salary:
£11.00-£11.50 per hour

Benefits:

  • Company pension
  • Free parking
  • Onsite parking

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Market Harborough: reliably commute or plan to relocate before starting work (required)

Education:

  • A-Level or equivalent (required)

Licence/Certification:

  • Driving Licence (required)

Work Location:
In person

Application deadline: 14/07/2023

Reference ID:
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