Executive Team Assistant

2 weeks ago

London, Greater London, United Kingdom Assembly Full time
At Assembly, we help brands find the change to fuel business growth. We are an award-winning global brand performance agency, home to 1,500 talented people across 26 offices globally.

We create unique data, technology and media solutions that enable faster and smarter problem solving and an inspired, collaborative workplace culture.

Our clients include many of the best-known and best-loved brands across fashion and ecommerce.

An opportunity to join Assembly here in our London office, we're looking for a Team Assistant to support our European Leadership Team (ELT).

This is a key role for the business to allow our Exec team to manage and grow our European business.

This is a varied position, requiring initiative, diplomacy, adaptability, discretion and energy.

Responsibilities:

  • Diary management for a leadership team with busy diaries You will be scheduling meetings across various teams and departments and sometimes time zones, managing lastminute changes and clashes promptly and effectively to optimise their time
  • Organising internal & external meetings and events whether it's an internal 1:1, team lunch or meetings with clients and stakeholders. This can include assisting with presentations and preparing documentation, as well as meeting room setup, catering and venue sourcing etc
  • Light admin support/adhoc tasks for the wider Global Team as required
  • Processing expenses using our online system

Requirements:

  • An experienced organiser who is selfreliant but can also collaborate with the wider PA/EA team
  • Friendly and approachable with a cando and proactive attitude
  • Strong organisational skills able to multitask and prioritise your workload and time
  • Good at problemsolving and confident at managing challenges efficiently and calmly as and when they arise
  • Great communication and interpersonal skills confident at building and maintaining relationships liaising with clients as well as the company's Senior Leadership Team and external stakeholders

Benefits:

Take advantage of a range of perks tailored to each office.

These include free breakfast, free lunch 3 times/week, subsidised gym membership, a fully stocked bar, cycle scheme, monthly and quarterly socials.

24 days holiday, a day off for your birthday and a half day off before every bank holiday. Access to counselling/coaching sessions with Sanctus. We're proud to offer progressive and flexible working practices designed to give you the work-life balance you need.

Equal Opportunities
Assembly is an advocate for equal opportunity in the workplace.

We are committed to ensuring equal opportunities regardless of race, colour, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know.

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