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HR Administrator

3 months ago

Godalming, Surrey, United Kingdom Godalming College Full time

Job Title:
HR Administrator

Line Manager:
HR Manager

Summary of Job


To work closely with the HR Manager and HR Officer to assist in providing an efficient HR Service to the College giving effective support, advice and guidance.

To be responsible for a range of administrative tasks which ensure a professional and responsive HR service which meets the College's needs and supports the College in providing an excellent teaching and learning experience.

To support the HR Manager and HR Officer in the accurate and timely processing of payroll, pensions and benefits.

Responsibilities

  • Support Recruitment processes, including;
- assisting with job descriptions and ensuring these are up to date
- compiling applicant information packs
- posting job adverts as agreed for each role
- scheduling interviews and liaising with applicants
- preparing shortlisting and interview packs
- conducting online checks

  • Administer preemployment checks including references, DBS, right to work in the UK, medical checks and teacher registrations in line with College policy, recording appropriate details on the Staff Database and the Single Central Record.
  • Prepare offers and contracts of employment and create new starter files.
  • Support and coordinate the onboarding process for new starters including;
  • Arranging IT access
  • Assisting with induction arrangements including setting up Educare access and monitoring completion of mandatory modules
  • Monitoring probationary reviews to ensure that these are completed in a timely manner and recorded appropriately
  • Monitor the completion of annual professional reviews.
  • Ensure staff absence is recorded and handled in the appropriate manner including:
  • Compiling and distributing the daily absence report and preparing Return to Work Meeting forms as necessary
  • Escalating any absence concerns, or trigger points to the HR Manager or Officer
  • Monitoring Discretionary Leave, issuing and chasing the return of completed forms
  • Maintain the HR database to ensure that employee information is up to date including;
  • Creating new starter records
  • Updating staff details including contractual changes
  • Closing off records for leavers
  • Maintain the integrity and security of staff records (both paperbased and electronic) in accordance with College guidelines and data protection legislation and manage leavers' paperbased file, and recruitment records, in line with the agreed retention strategy.
  • Facilitate access to employee files and data for the Assistant Principal, Finance and Resources & auditors as required.
  • Assist with payroll processing including;
  • Collating and inputting additional hours forms
  • Collating and inputting absence records
  • Processing starters, leavers, and changes including HMRC forms and bank details.
  • Collating and administering pension forms, such as opt out /ins and changes to pension deductions
  • Monitoring the Child Care Vouchers scheme and updating payroll with any changes
  • Monitoring the Cycle to Work scheme and updating payroll with any changes
  • Assist with pensions administration including;
  • Checking the Teachers Pension portal for actions
  • Printing Teachers Pension member prints when required
  • Collating the data required for the LGPS monthly leaver data file submission
  • Support with the production of reports such as absence, exit interviews and leavers and the provision of information for Trustees and external bodies such as the DfE and SFCA as required.
  • Maintain reference information such as terms and conditions of employment for Teachers and Support Staff Groups negotiated through the SFCA, model policies and employment briefings etc.
  • Keep up to date with developments in employment law and HR best practice and be willing to undertake regular training and development relating to the role.
  • Demonstrate an awareness and commitment to safeguarding, equality diversity and inclusion, health and safety and data protection, in line with College Policies.
  • Carry out other tasks as reasonably requested by the HR Manager, HR Officer and Principal from time to time.
  • This job description may be varied according to the needs of the College from time to time._
  • Reviewed May 24_
  • Review by HR Manager_

PERSON SPECIFICATION FOR HR ADMINISTRATOR

Qualifications

  • A good general standard of education including minimum of English and Maths at grade C/4 at GCSE/O Level

Essential Experience and Skills

  • Excellent interpersonal and communication skills
  • Good written and verbal communication skills
  • High attention to detail
  • Effective time management skills to juggle competing demands in a busy work environment.
  • Capacity to use initiative and to cope with the unexpected
  • An affinity with 1619yearolds

Essential Personal Qualities

  • Well organised and selfmotivated
  • Flexible and adaptable
  • Be proactive and selfstarting and able to manage their own time efficiently.
  • Friendly, approachable, compassionate in nat