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Customs Documentation Coordinator

3 months ago

Inverurie, Aberdeenshire, United Kingdom Bethan Customs Consultancy Full time

Overall Responsibility
To provide customs administrative services and support to Bethan Customs Consultancy. Support the coordination, development, and maintenance of the Company. The Customs Documentation Co-ordinator will report to the Operations Manager.

Key Areas of Responsibility

Operations

  • Manifest Validation
  • Preparation of the weekly queries and submission to the QA Board for checking
  • Submitting manifest queries to the client as per KPI deadline
  • Updating manifest validation and files with query responses
  • Reconcile weekly/monthly sailing reports
  • Carrying out administrative control of clients End Use materials
  • Monitor and manage client mailboxes
  • Supporting Bethan Operations as and when required
  • Attending meetings and business seminars as requested

HSEQ

  • Review and follow company QMS procedures alerting management if you become aware of discrepancies
  • Job specific procedure creation and amendments.

Communications

  • Assist with PR & Marketing campaigns as requested
  • Share ideas for company Newsletter, social media or other marketing mediums.

QHSE Responsibilities
Demonstrate a personal commitment to Quality, Health, Safety and the Environment.

Additional Relevant Information about Job
Full UK Driving Licence essential.

Qualifications


Must possess a good level of general education of at least National 5 grade in Mathematics and English or equivalent.

Flexibility to suit operational and client requirements.

Skills/Knowledge

  • The ability to work in a team environment as well as to work unsupervised
  • Computer literate with an excellent knowledge of Microsoft Excel, Word and SharePoint.
  • Motivated with the ability to exercise initiative to problem solve
  • Ability to work to tight deadlines and prioritise workload to meet demands
  • Accuracy, with excellent attention to detail
  • Good communication and interpersonal skills.
  • Experience exercising discretion and confidentiality with client information.


The above job description does not include all the duties that a Customs Documentation Co-ordinator may be asked to perform.

This role may be required to perform other duties and handle other responsibilities in addition to the above from time to time.


Job Types:
Full-time, Part-time, Permanent

Benefits:

  • Company pension
  • Free parking
  • Life insurance
  • Onsite parking
  • Private medical insurance

Schedule:

  • Monday to Friday
  • No weekends

Language:

  • English (required)

Work authorisation:

  • United Kingdom (required)

Work Location:
In person

Application deadline: 07/06/2024

Expected start date: 05/06/2024