Business Unit Administrator

1 week ago

London, Greater London, United Kingdom Pell Frischmann Full time

Based in our London or Croydon office as part of a wider Pell Frischmann administrative team, you will provide general administration support to the Water & Environment Business Unit senior staff and their teams.


Main duties and responsibilities**:

General Administrative Tasks:

  • Administrative support to A2 Business Unit Director, Sector Directors & Managers.
  • Office Based Support for Admin Team in London Office (cover for absences).
  • Supporting with Cloudbooking Desk/Room booking system within the Croydon and London office when required.
  • Travel Bookings working as part of the wider PF Travel Team.
  • Supporting with new starter induction and assisting with induction training requirements.
  • Assisting the A2 Business Unit teams with routine and adhoc administrative tasks, such as:


Managing meetings
  • room bookings and refreshments when required
  • Daytoday administrative tasks such as scanning of documents
  • Answer, screen and forward incoming phone calls
  • Diary management for A2 Business Unit management team
  • Organising meetings, events, and conferences for the BU senior management

Health & Safety:

  • Local health and safety coordinator role tbc
  • Assist in ensuring H&S requirements are met by project team

Documentation & Correspondence:

  • Supporting document management activities, ensuring compliance with Company processes.
  • Organisation and maintenance of case file documentation

Project Support:

  • Assisting the PA to the Management Team with internal project or matter related adhoc duties;
  • Supporting teams with bid activities when required;
  • Ensuring compliance with the Business Management System, where required

Finance Tasks:

Undertake various finance administrative tasks under the direction of the Financial Controller and Assistance Finance Manager.

  • Raising Purchase Orders;
  • Preparing supplier and client set up forms;
  • Sales invoices raising, giving invoice numbers, processing, issuing on portals, raising and processing credit notes; Setting up projects, amending, adding Work Orders

Why Pell Frischmann?
We are one of the UK's most influential and highly respected firms of infrastructure and built environment professionals.

We provide a collaborative and supportive working environment, where you'll have the freedom and flexibility to create your own pathway and make a real impact within the business and in the communities in which you will operate.

In addition, you'll receive a competitive salary and other excellent benefits you can find on the link below

Pell Frischmann Benefits

Essential

Preferred

  • Qualifications
  • Experience
  • Previous Administrative Experience
  • Excellent ITliteracy, proficiency with MS
Office (Word, Excel, PowerPoint and

  • Outlook).
  • Skills
  • The ability to demonstrate knowledge
and awareness of operating within a
- busy administrative function.

  • Strong interpersonal skills
  • Excellent written and verbal
communication skills

  • The ability to plan, schedule and arrange
own activities to accomplish objectives.

  • Able to work on own initiative and be proactive
  • A collaborative approach, effectively
working with others to achieve team
- success.

  • Strong attention to detail and the ability
to work under pressure.

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