Pa - 12 Month Contract

2 weeks ago


Glasgow, Glasgow City, United Kingdom Page Personnel Finance Full time
Our client is looking for a PA - 12 month contract

Client Details
A leading organisation

Description

  • Administrative and Executive support including diary management, setting up internal and external meetings, drafting correspondence, general administration
  • Preparing agendas and papers ahead of meetings, recording action points and minutes and managing followup actions.
  • Supporting all organisational and financial aspects of internal and external meetings, events, and travel
  • Maintaining filing systems
  • Assisting in the preparation of regularly scheduled reports to internal / external stakeholders
  • Ensure the smooth running of the Online office including mail distribution, ordering of office supplies and equipment, reporting of any office problems to Estates/Cleaning/IT
  • Ensure the HW Online office remains a tidy, organised effective working environment and appropriate venue for hosting external visitors
  • Creating an induction process and coordinating the recruitment and onboarding of new team members
  • Daytoday support for the wider team including organising team meetings and other activities, confirming team agendas and sending out team communications
  • Conduct adhoc pieces of research and produce documents, briefing papers and presentations as required.
  • Undertaking other tasks related to Online operations as required by their line manager and Heriot Watt Online Leadership Team members

Profile

  • Experience of working within a similar environment as outlined above
  • Competent in the use of relevant IT packages (i.e. Microsoft)
  • Welldeveloped interpersonal skills
  • Demonstrable professional and proactive approach
  • Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
  • Demonstrable provision of excellent customer service

Job Offer
A competitive salary and excellent environment

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