Admin Assistant

1 week ago

StratforduponAvon, Warwickshire, United Kingdom Adecco Full time

�? Our client, is seeking a talented and experienced Administrative Assistant to join their dynamic team. This is a temporary position for 1 month, providing an exciting opportunity to contribute to their important work. ??

  • Provide invaluable administrative support to selected senior fundraising staff, assisting with prospect and donor pipelines.
  • Coordinate internal and external meetings, ensuring smooth logistics and preparing briefing documents for key stakeholders at the organisation.
  • Offer secretarial and administrative support to senior members of staff, including diary management and meeting coordination.
  • Make arrangements for alumni, donor, and prospective donor visits, handling bookings, travel, catering, and parking.
  • Manage donor-related enquiries, ensuring prompt and efficient response to everyone's satisfaction.
  • Assist with proofreading and formatting fundraising proposals, stewardship reports, and other written materials, leveraging specialist software as required.
  • Research and compile project information to support proposals, funding applications, and stewardship reports.
  • Provide financial reports and updates for specific gifts and fundraising projects, in collaboration with the finance team.
  • Maintain data quality by managing database updates, adhering to relevant policies and regulations.
  • Process expenses for senior staff members and provide general financial administrative support.
  • Support various events organised by different teams within the organisation, from planning to post-event follow-up.
  • Cover divisional reception and main alumni email account when necessary, fostering efficient communication during peak times or staff absences.
  • Perform other duties as required by the organisation's Senior Management Team.
  • A good educational background, with at least GCSE-level qualifications in Mathematics and English.
  • Proven administrative experience in a fast-paced office environment, with experience using databases.
  • Excellent computer literacy, including proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint), with a willingness to learn additional applications.
  • A keen eye for detail, accuracy, and strong proofreading skills.
  • Solid numeracy, analytical, and problem-solving abilities, with a proactive approach to issue resolution.
  • Experience in committee servicing and minute taking.
  • Outstanding interpersonal skills and the ability to build rapport with stakeholders at all levels.
  • Exceptional verbal and written communication skills, facilitating effective collaboration.
  • Tact, discretion, and sensitivity in handling confidential and sensitive information.
  • A positive attitude, excellent customer service ethos, and a friendly approach.
  • A team player with a track record of achieving shared goals and supporting colleagues in a deadline-driven environment.
  • Knowledge and understanding of fundraising, philanthropy, and charitable giving, along with a passion for education and research.
  • Flexibility to work outside regular hours when required.
  • Experience using the Raiser's Edge database.
  • Familiarity with legacy fundraising administration.
  • Previous work in higher education or the charity sector, ideally in fundraising, marketing, or customer service.
  • Knowledge of Campus Solutions and Oracle Financials.

?? If you possess the above qualities and are eager to contribute to our client's mission, don't hesitate to apply today or give us a call at Prepare your references and updated CV for potential consideration. ??

?? Shortlisted candidates will be contacted for an interview. ??

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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