Office Administrator
1 week ago
We need an Office Administrator to join our Cheltenham based Team
Your new companyAt Hays, we believe in being long-term partners to our people as well as our customers.
With a team of over 12,000 people across 32 countries, you'll be joining a global team helping to shape the careers and workforces for our customers wherever you are in the world.
United by the Hays spirit and with access to a rich variety of career opportunities, together, we will work for your tomorrow, and the possibilities are endless.
If you're thinking of a new tomorrow for your career, let's work together to create it.Your new roleWe are looking for a highly organised, ambitious individual to join our team here in Cheltenham as a Sales Support Administrator, no experience is required for this role, however we are looking for someone to demonstrate the following behaviours:
- Good interpersonal and influencing skills
- Ability to work under pressure and use initiative
- Ability to meet deadlines
- Good attention to details and accuracy
- Proactive and takes a flexible approach to work
- Demonstrates a high level of professionalism
- Customer focused
- Team orientated
- Good systems skills and experience good level of Microsoft Word, Excel and Outlook.
No two days are the same in this role You will be supporting a team of Recruitment Consultants as well as the management team in your office.
**What you'll need to succeed**General Admin/Data Input
- Database cleansing as required
- Handling queries and telephone calls
- Scanning, printing, verifying acquiring and chasing confidential documents
- Running regular and adhoc reports using various data sources
- Processing temp time sheets using TCZ and resolving queries on Live Chat.
- Reception duties as required
- Other adhoc admin duties as required
- Maintenance and management of office and IT equipment
- Ensuring the office and kitchen areas are kept organised, stocked and tidy
- Liaise with facilities stakeholders
- Ordering office stationery, collateral and merchandise and monitoring and managing the use of this
- Post and mail shots
- Producing regular reports
- Administration of the company pool cars
- Process travel requests
- Managing the use and administration of the company pool cars in line with regional policy
- Managing the office car park spaces
- Managing costs when ordering and purchasing items and or services for the office
- Managing events calendar for office
- Other adhoc office management and admin duties as required
- Ensure adherence to Hays' policies, procedures, recruitment methodology and service delivery standards
- Work continuously to uphold and improve the quality of service provided to both internal and external customers
What you'll get in return
Join a lively and fun team in the centre of Cheltenham with a competitive salary of £19k-£20k
- Buy and sell holiday
- Black Tie Summer Ball and Christmas Parties
- The opportunity for recognition at local, regional and national awards
- Opportunity for global relocation
- Referral bonuses of up to £2000 per individual
- Access to a free wellbeing package
- Gym discounts
- Cycle to work scheme
- Access to virtual doctor unlimited times per year
- Employee loans to buy Tech/Rail/Tram travel
- Paid charity day #HaysHelps and working closely with charity partners
- Hays Pride our LGBTQ+ network
- Strong environmental and social purpose
What you need to do now
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
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