Temporary Senior Administrator
2 weeks ago
You will be required to provide comprehensive admin support to a Board of Directors, handling various tasks in a timely manner.
ASAP start, ongoing duration with the possibility of permanent employment in the longer term
**Monday to Friday, 8:30 to 4:30 (4 days will be considered, as well as hybrid working)
FTE of £24,000 to £26,500 DOE**
Responsibilities:
- Arrange and attend meetings as required.
- Deal with queries including patient complaints and incidents, via phone, in writing and face to face. To assess such situations, make necessary decisions quickly and provide suitable governance advice as appropriate.
- To liaise with relevant stakeholder organisations including commissioning organisations, GP consortia and local authorities as a first point of contact for external enquiries.
- To arrange, attend and record specified meetings, accurately and appropriately record discussions, actions and decisions taken.
- To maintain and monitor a comprehensive suite of high quality meeting administration tools; to include minute templates, action logs, agendas, mailing lists, attendance records, membership and terms of reference.
- To follow up meetings with the timely issuing of action logs and minutes for agreement with the relevant Meeting Chair.
- To ensure venues, facilities and refreshments for corporate events are booked as necessary.
- To work collaboratively with colleagues in the corporate team, to ensure there is sufficient cross cover to ensure support to the Board and its committees all times.
- To support arrangements for the Annual General Meeting, working in conjunction with the Directors.
Skills & Experience:
- Previous administrative experience of a high level is essential.
- Previous PA experience is desirable.
- Wellorganised and proactive, with the ability to prioritise workload.
- Be selfmotivated, with the ability to work flexibly and independently without direct supervision.
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