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Legal Secretary/receptionist

3 months ago

Llanelli, Carmarthenshire, United Kingdom Rodericks Solicitors Full time

Job Title:
Legal Secretary/Receptionist

Location/Based:
Llanelli

Reports To:
Practice Solicitor

Staff Responsibility:
None

General Overview of the position:

This role is that of a secretary and receptionist in a local, busy Solicitor's practice.

You will work closely with the practice solicitor to ensure the smooth day to day running of the office including the typing of legal documents and with responsibility for running the front reception desk.


Main duties and responsibilities to include, but not restricted to:

  • Audio typing letters and legal documents using Microsoft Office Word/Legal Document Forms package.
  • Preparing and dispatching outgoing mail, including incoming/outgoing mail record.
  • Front desk reception duties; greeting clients, taking messages, copying identity documents, taking and recording fees and ensuring reception area is kept clean, tidy and organised.
  • Handling telephone calls; dealing with enquiries when appropriate, screening calls; entering calls in day book and passing calls through to practice solicitor
  • Creating and managing client files and general filing duties
  • Recording fees and disbursements against client accounts;
  • Producing client invoices.
  • Handling petty cash.
  • Issuing client and office cheques.
  • Payment of office invoices upon instruction of practice solicitor.
  • Collation of month end book keeping files/data for accountant.
  • General Office Administration photocopying/scanning documents, maintaining office stationery stocks.

Other Duties
Other such reasonable duties within the general scope of the job title, at the practice solicitor's instructions.

Education
A good standard of education to include A-C grades in English Language or equivalent.

Skills/Knowledge

  • Microsoft Word
  • Intermediate Level
  • Essential


 Microsoft Excel
  • Basic Level
  • Desirable


 Microsoft Outlook
  • Basic Level
  • Essential
  • Typing including Audio Transcription Essential
  • Ability to reprioritise tasks/multi task Essential
  • Good communication skills Essential

Experience

Hours of Work
Part-time/Job-Share.

The successful applicant will be required to work 3 days a week and there will be flexibility around which days.


Attributes
Professional and approachable when dealing with clients. You will be discreet and maintain client confidentiality at all times.

You should be hard working, motivated and with a willingness to fit in with a small and friendly team, as well as being a confident communicator, with both a good telephone manner and organisational skills.


What we offer
An opportunity to work in a small, busy and friendly practice in Llanelli Town Centre. The opportunity to use the skills you already have or to gain new ones and improve your existing skills. Use of office car park during working hours. Salary to be confirmed.

Job Types:
Part-time, Temporary

Contract length: 6 months

Part-time hours: 21 per week

Benefits:

  • Onsite parking

COVID-19 considerations:
We comply with any current guidelines with regard to Covid-10

Experience:

Audio Typing: 1 year (required)

Work Location:
In person

Application deadline: 09/08/2023

Reference ID:

WRL