Timetabling and Examinations Assistant

1 week ago

Birmingham, Birmingham, United Kingdom University of Birmingham Full time

Position Details
Registry

Location:
University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £22,050 to £23,535, with potential progression once in post to £28,631

Band 400

Full Time

Fixed Term contract up to March 2024 (Maternity Cover)

Travel may be required as part of this role

Closing date: 25th May 2023


This role is also open as an internal secondment opportunity which would need to be agreed by your current line manager.


Our offer to you
People are at the heart of what we are and do.


The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.

We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.


We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.

With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.


We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.

We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.


Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements.

We therefore welcome discussions on all forms of flexible working.

In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

We also have three high quality subsidised day nurseries.


The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.

On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Role Summary
The role is located in the Timetabling & Examinations subdivision of Registry.

The team are responsible for the planning and collating of information, and allocating students to both the University's teaching timetable & formal examination timetabling systems.


Working as part of a team supporting the scheduling teams, the post holder will resolve complex administrative procedures on timetabling and examination database systems, but would be expected to acknowledge when it would be appropriate to refer issues to more senior staff.


Main Duties


Supporting with the production and distribution of teaching timetables for Colleges/Departments on the Edgbaston and Selly Oak Campuses, as directed by the Timetabling & Examinations Officer.


With a focus on first time resolution, the postholder will be expected to use their own initiative operating without reference to others to prioritise workload and manage and complete incoming tasks on a daily basis as part of a team, recognising when to refer issues to more senior staff.


This includes:

  • Completing assigned tasks within the advertised SLA's including:
  • Ad-hoc bookings
  • Guild/Society affiliated activity room bookings
  • Cancellation of activities
  • Change of staff members
  • Change to UT4/group information
  • Change of rooms for activities
  • Student group changes
  • Editing weeks on existing activities.
  • Processing invigilator requests
  • Handling answer booklet requests
  • Overseas examination processing
  • Inputting student RAP information into Banner
  • Supporting teams within the division with activity template creation in the system prior to scheduling. This will involve following processes to set up activities and allocating staff to sessions, ensuring accuracy in line with information requested from Colleges at teaching delivery meetings.
  • Developing an indepth knowledge of the administrative processes underpinning teaching timetable and examination events. This will include identifying where there might be gaps across Colleges/ Departments, and undertaking cover for colleagues as required within the T&E team e.g. to cover holiday leave and support during busy periods etc.
  • Supporting the preparation of the required examination material for each venue during the three examination periods. Under direction, ensuring that each venue has the necessary question paper (enlarg

  • Timetabling and Examinations Assistant

    6 days ago

    Birmingham, Birmingham, United Kingdom University of Birmingham Full time

    Role SummaryThe post holder will take responsibility for their own work supporting the set up and creation of the taught timetable and centrally managed examinations for Colleges across the University. The role requires a keen eye for detail and confidence in manipulating/scrutinising data in order to problem solve, using own initiative to resolve issues...

  • Timetabling and Examinations Assistant

    7 days ago

    Birmingham, Birmingham, United Kingdom University of Birmingham Full time

    Position DetailsAcademic Services, RegistryLocation: University of Birmingham, Edgbaston, Birmingham UKFull time starting salary is normally in the range £25,506 to £27,399, with potential progression once in post to £31,718Band 500Full Time, PermanentClosing date: 21st June 2023Our offer to youPeople are at the heart of what we are and do.The University...

  • Examinations Officer

    7 days ago

    Birmingham, Birmingham, United Kingdom John Willmott School Full time

    Job InformationJohn Willmott SchoolReddicap Heath RoadSutton ColdfieldB75 7DYTelephone Number:Job Start Date: As soon as possibleThe Arthur Terry Learning Partnership is a highly successful Multi Academy Trust (MAT) encompassing six secondary schools, 13 primary schools, a Teaching School Hub, and School Centred Initial Teacher Training provider. Our schools...

  • Examinations Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom King's Heath Boys School Full time

    Job InformationKings Heath Boys SchoolChamberlain RoadBirminghamB13 0QPTelephone Number:Job Start Date:ASAPHeadteacher: Mr C EtheridgeThe school is looking to appoint exam invigilators to join our school team. You will start, oversee and finish examinations as necessary. You will assist with the preparation of the examination venue, completion of relevant...

  • Examination Invigilators

    7 days ago

    Birmingham, Birmingham, United Kingdom Tile Cross Academy Full time

    Job InformationTile Cross AcademyGressel LaneBirminghamB33 9UFTelephone number:Required as soon as possible.Washwood Heath Academy Multi Academy Trust needs exam invigilators to assist with the examinations. We need committed and enthusiastic exam invigilators to start, oversee and finish examinations as necessary. You will be required to work under the...

  • Academic Administration Manager 6-month Ftc

    7 days ago

    Birmingham, Birmingham, United Kingdom Huntress Full time

    Academic Administration Manager (6-month FTC) - Birmingham City CentreSalary: £22k-£25k Per Annum (DOE)Duties: Ensuring that all examination and assessment deadlines / milestones are met across our Higher Education courses Leading the timetabling of all examinations in consultation with Course Leaders and the Estates Department, including booking external...

  • Examination Invigilator

    7 days ago

    Birmingham, Birmingham, United Kingdom Birmingham City Council Full time

    Salary range£12.38 per hourClosing Date14 December 2023, 9:00amOccupationEducation Non-TeachingFull / Part timePart timeJob HoursVarious, term time onlyContract TypeCasualEnhanced DBS Check RequiredYesJob InformationKing Edward VI Handsworth School for GirlsRose Hill RoadBirminghamB21 9ARTelephone number:Required Early/Spring 2024The King Edward VI...

  • Examination Invigilator

    1 week ago

    Birmingham, Birmingham, United Kingdom King Edward VI Handsworth School for Girls Full time

    Job InformationKing Edward VI Handsworth School for GirlsRose Hill RoadBirminghamB21 9ARTelephone Number:Job Start Date: Exam SeasonThe King Edward VI Foundation, Birmingham, is a progressive charitable organisation which has supported excellence in education across the city since 1552. Our schools are diverse in nature but have a common purpose and...

  • Examinations Registrar

    7 days ago

    Birmingham, Birmingham, United Kingdom Trinity College London Full time

    Examinations RegistrarContract: Permanent, part-time (2 days a week, weekend only)Location:Birmingham/LeicesterClosing date:3 April 2023Our exams and assessments are designed to help learners fulfill their own individual talents and abilities. Today we deliver over 850,000 assessments each year worldwide. Our international network is expanding quickly, and...

  • Annual Examinations Invigilator

    7 days ago

    Birmingham, Birmingham, United Kingdom South and City College Birmingham Full time

    Salary£12.52 per hourContractual hours300BasisVariable - Casual (All Year)RegionPermanentJob category/typeCasualDate posted22/03/2024Job referenceREQ001301Job descriptionSalary:£12.52 per hourHours:300 hours per annum, PermanentStart Date:TBCLocation: Birmingham, West MidlandsWe are one of the largest further education providers in the UK, with eight...

  • Clinical Teaching Fellow/lecturer in Obstetrics

    7 days ago

    Birmingham, Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

    We are looking for enthusiastic and highly motivated Specialist Trainees in Obstetrics and Gynaecology to undertake this one year, out of training programme post in medical undergraduate education. This post is specifically designed to deliver high quality education to the substantially increased numbers of undergraduates in Obstetrics and Gynaecology in...

  • Ste4 Structures Examiner

    7 days ago

    Birmingham, Birmingham, United Kingdom Waterman Aspen Full time

    Salary: Dependent on experience, skills and locationAn introduction to our unique company:Waterman Aspen welcomes engineers and technical specialists to make their mark by working on some of the biggest infrastructure projects or in delivering professional services across the UK on a secondment basis. Our diverse client base includes local authorities,...

  • Band 3 Technical Assistant for Planned Preventative

    7 days ago

    Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS FT Full time

    For further details on the main responsibilities, please see the attached job description and person specification. Technical Ensure that equipment supplied by ACT is safe to use and in good repair by performing the annual maintenance checks. This involves a careful visual examination of the device, its accessories and the mains connections and cables, a...

  • Examinations Assistant

    2 months ago

    Birmingham, Birmingham, United Kingdom Birmingham City Council Full time

    Start date: 1 May 2024Hours per week: Casual hoursHodge Hill CollegeBromford RoadBirminghamB36 8HBTelephone number: Hodge Hill College is seeking an enthusiastic and motivated individual to join our exams team as a Casual Exams Assistant. This is a casual role paid at £11.95 per hour worked.As a forward-looking school with a vision to become an outstanding,...

  • Healthcare Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

    We are looking for an enthusiastic, patient focused, hardworking individual to join our friendly and very welcoming team in the Radiology Department at the Birmingham Women's hospital. The part time vacancy is for a Healthcare assistant who is willing to work 2 days per week and participate in a Monday to Saturday working shift pattern.The role is based...

  • MIS and Data Support Officer

    3 weeks ago

    Birmingham, Birmingham, United Kingdom BOA Group Full time

    The BOA Group is a Multi-Academy Trust of specialist academies located in Birmingham city centre, in the hub of the creative and digital industries. Though based in Birmingham, the academies recruit from across the wider Midlands region. We are a unique and outstanding creative educational hybrid, committed to the highest standards of excellence.Currently...

  • MIS and Data Support Officer

    2 months ago

    Birmingham, Birmingham, United Kingdom BOA Group Full time

    The BOA Group is a Multi-Academy Trust of specialist academies located in Birmingham city centre, in the hub of the creative and digital industries. Though based in Birmingham, the academies recruit from across the wider Midlands region. We are a unique and outstanding creative educational hybrid, committed to the highest standards of excellence.Currently...

  • Casual Sports Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom University of Birmingham Sport and Fitness Full time

    Position DetailsCampus ServicesLocation: University of Birmingham, Edgbaston, Birmingham UKHourly rate: £12.00Band 200Casual/Zero-hourOur offer to youPeople are at the heart of what we are and do.The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be...

  • Casual Sports Assistant

    7 days ago

    Birmingham, Birmingham, United Kingdom University of Birmingham Sport and Fitness Full time

    Position DetailsCampus ServicesLocation: University of Birmingham, Edgbaston, Birmingham UKHourly rate: £11.55Band 200Casual/Zero-hourClosing date: 20th August 2023Our offer to youPeople are at the heart of what we are and do.The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we...

  • Assessment Officer

    7 days ago

    Birmingham, Birmingham, United Kingdom University of Wales Trinity Saint David Full time

    Assessment Officer (0.6 FTE)Job Ref51249LocationBirminghamSalary£25,138 per annum (Pro Rata) ABOUT US The Institute of Inner-City Learning (IICL) is one of the University of Wales Trinity Saint David's four Institutes with campuses in Birmingham and London. IICL has multiple intakes per annum, delivers continuous learning, teaching and recruitment cycles...