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Receptionist

3 months ago

City of London Greater London, United Kingdom TA Associates Full time

Company Background:
TA is a prominent global private equity firm dedicated to fostering growth in successful, high-quality companies. Acting as either a majority or minority investor, we collaborate with founders and management teams in our portfolio companies to expedite growth and deliver long-term value to shareholders. TA has invested in over 560 companies within our key sectors - technology, healthcare, financial services, consumer, and business services. Our extensive sector expertise, investment track record, and strategic value-added abilities give us a competitive advantage in identifying and enhancing value for our companies. With a global team of more than 260 professionals, including experienced investment experts and support teams, we operate from various locations such as Boston, Menlo Park, Austin, London, Mumbai, and Hong Kong. Since our establishment in 1968, TA has raised $65 billion in capital.



Position Overview:
We are on the lookout for a proficient Receptionist to join our London office. This role entails being present in the office five days a week, Monday to Friday from 8:00 am to 5:00 pm.

Responsibilities include:

  • Answer and screen incoming calls for the office in a friendly, efficient, and professional manner.
  • Welcome guests and ensure their timely announcement to the relevant individual, accompanying them to the designated meeting room.
  • Coordinate food and beverages for meetings as requested by the investment staff and/or executive assistants.
  • Manage meeting room schedules.
  • Ensure the reception area and conference rooms are well-organized and presentable.
  • Arrange transportation for guests and staff as needed.
  • Handle courier services and package deliveries.
  • Manage stationery, bottled water, and grocery orders, along with daily lunch arrangements for the team.
  • Maintain a consistent attendance record and punctuality, with flexibility for schedule adjustments if required.
  • Handle incoming and outgoing mail.
  • Support Associates with administrative tasks on a day-to-day basis.
  • Organize and maintain files, handle copying, mailing, and shipping requests.
  • Schedule meetings and calls using Outlook.
  • Process expense reports for reimbursement.
  • Coordinate travel arrangements, including flight bookings, hotel reservations, and car services.
  • Update compliance materials in the annual FCA Binder throughout the year.
  • Provide support for operational requests and other assigned duties.

Qualifications:
  • Excellent verbal and written communication skills with the ability to interact diplomatically and judiciously with management, guests, and vendors.
  • Prior experience in a corporate environment is preferred, with a bonus for financial services industry exposure.
  • Proficiency in MS Word, Excel, PowerPoint, and Outlook.
  • A university degree is advantageous.
  • Familiarity with Cisco IP Phone Series for phone systems is beneficial but not mandatory.
  • Prior experience with expense reporting in Concur is helpful but not necessary.
  • The Receptionist must maintain a professional demeanor and appearance as the initial point of contact at TA.
  • Capability to prioritize tasks efficiently in a dynamic work setting.
  • Self-motivated with strong organizational skills, attention to detail, and accuracy.

Compensation and Benefits:
  • A competitive compensation package comprising a base salary and an annual performance bonus.
  • Comprehensive benefits package including medical, dental, travel, income protection, and life insurance coverage.
  • The company contributes 15% of compensation to an employee-directed pension scheme.

TA Associates Management, L.P. employs E-Verify to confirm the employment eligibility of its staff electronically. For more details on your rights as an applicant, access the information link provided.