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Contract Admin Support

3 months ago

Reading, Reading, United Kingdom Resourcing Group Full time

Great career opportunity for a dynamic Admin & finance support professional. Lots of career development opportunities too
Purpose of the Job - Provide a comprehensive financial and administrative service.

Responsibilities:

  • Understand, anticipate and deliver customer (internal and external) needs while building effective relationships.
  • Positively respond to both our internal and external customers through effective communication and personal accessibility.
  • Understand procedures and processes and operate them to the required standard

Examples of these are:

  • Ensuring compliance to policies and procedures
  • Ensuring that sales invoices are raised in a correct and timely manner.
  • Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.
  • Raising purchase orders in line with company requirements.
  • Assisting the Contract Manager in the management of WIP and debt.
  • Understanding the contract, including scope and terms & conditions.
  • Assisting the Contract Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment.
  • Management of helpdesk and asset management systems (e.g. Concept, Maximo)
  • Maintaining on site personnel records including training matrixes, holiday and sickness records and timesheets
  • Assist with monthly Client reporting
  • Working with the contract manager to help improve the financial standards of the contract that are measured against monthly key performance indicators
  • Achieve results within quality and time restraints.
  • Perform with an understanding of business requirements and changes, and ensuring continuous improvement.
  • Actively participate in a diverse and effective team.
  • Convey messages and ideas clearly and openly. Involve people and influence decisions.
Person Specification

  • Good PC based skills, with experience in Word/Excel and Outlook intermediate to advance level, desirable skills in PowerPoint and Access
Experience

  • Experience in a similar role.
  • Previous experience of a customerfacing role using operating systems such as Dynamics AX or Concept software.
  • Some financial / accounting experience would be an advantage.
Aptitudes

  • Must demonstrate a strong sense of customer focus.
  • Excellent verbal, and good basic standard of written, communication skills.
  • Selfmotivated and systematic.
  • Results/ task orientated, attention to detail and accuracy.
  • Excellent time management and organisational skills.
  • Commitment to continuous improvement.
  • Ability to work as part of a team, as well as independently.
Character

  • Committed to customer service delivery.
  • Reliable and committed.
  • Confidential and discrete approach.
  • Calm manner, able to work under pressure and with changing demands and priorities.
  • Smart appearance.
  • Be flexible to work outside core office hours from time to time.
Resourcing Group is acting as an Employment Agency in relation to this vacancy.