Office Co-Ordinator in EventsOffice Co-Ordinator in Events

2 weeks ago

London, Greater London, United Kingdom Amberstone Security Full time
Detailed job description
ASEL provides integrated security solutions through the provision of technology products and manned guarding resources.

Our security solutions bridge the gap through the provision of risk based integrated security solutions, deployed through our unique ASEL Risk Modelling tool (ARM).

Products combine to provide a best return on investment made by our varied client base, with ASEL sharing strategic best practice wherever possible to the benefit of all clients, reducing risk and costs.

Argenbright Security Europe (and its subsidiaries) solutions provide a best return on investment when integrated.
Overall purpose

As part of the Marketing team, you will work closely with the Head of Marketing and Events and wider Marketing team to develop and implement the overall Event strategy.

You will be focusing largely on planning and delivering a wide range of events to effectively build ASELs brand presence in the industry.

At ASEL we organise and exhibit at many events throughout the year and we are looking for skilled Event Coordinator who can help make these events consistently efficient, cost-effective and memorable.

The ideal candidate will be extremely organised, creative, able to handle multiple projects at once and have the ability to communicate with staff, customers and partners.

Main duties & key responsibilities

  • Assist in the planning and execution of a wide variety of events, this can be anything from a small roadshow with 50 attendees to organising a full-scale custom-built stand at a major trade show with over 1000 attendees.
  • Develop a complete understanding of the requirements for every event:
Organise ASEL hosted events, client entertainment, conferences and internal meetings - book venues, schedule guests, work with the wider team to understand day-of logistics to ensure the day runs smoothly
Organise events ASEL are exhibiting at - manage stand requirements, organise staff to attend, work closely with the event organisers to ensure all tasks are covered off prior to show opening
Handle day-to-day administration of events, including order placements, travel planning, restaurant reservations, attendee participation, RSVP tracking and issue resolution

  • Work closely with the Head of Marketing and Events to manage annual events budget and track ROI of events
  • Development of an ongoing calendar of events and communication of this to the wider team
  • Work closely with the wider Customer Team to manage calendars, review events and research new events ASEL may be interested in
  • Ensure consistent and coherent messaging across all events and collaborate with marketing teams to align content with brand guidelines
  • Source branded merchandise and giveaways for events, including ordering, managing stock levels, distribution, and monitoring spend.
  • Ordering and distribution of printed materials for events, including posters, brochures, spec sheets, leaflets, quick guides, and business cards.
Working relationships
Reports to
Head of Marketing and Events
Direct report responsibilities
None
Additional information

This is a full-time role, based out of our Oldham office, Monday-Friday with standard hours being 9:00am - 5:00pm.

There may be occasional requirements to travel and work outside of these hours to assist with the company events.
Equality & Diversity

ASEL values the diverse skills and experience of its employees and is committed to achieving equality of opportunity for all.

Our objectives are that all individuals shall have equal opportunities for employment and advancement on the basis of their skills, aptitudes, and abilities.

ASEL is committed to the engagement and retention of the best possible talent and to creating an environment that encourages excellence through inclusion, equality, diversity, leadership, and management.

Responsibilities & Requirements
Job descriptions should be reviewed on a regular basis. Any changes should be made and agreed between you and your manager.

The above information is not exhaustive, and you are required to undertake such duties as may reasonably be required within the scope of the position and your capabilities.

All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the position.
Person specification
Education, qualifications & training required
Essential
Good level of basic education.
Desirable
Educated to Degree Level in Events Management or Hospitality Management
Previous work experience required

This role would suit a recent graduate or someone with less than 2 years work experience as full training will be given.

It is desirable that the ideal candidate has some experience working within a marketing, events or luxury hospitality team.
Knowledge & experience
Essential

  • Excellent communication, reporting and organisational skills.
  • Strong interpersonal skills and ability to communicate with people from all levels of the business.
  • Experience and understanding of marketing approval / sales and sign off processes.
  • Experience using the Microsoft Suite.
Desirable

  • Experience using Zoho CRM & Zoho marketing plus
Personal skills, behaviours & qualities
Essential

  • Excellent organisational skills and able to handle multiple projects at once.
  • A creative mind with a keen eye for detail.
  • IT literate and proficient in all Microsoft Office applications.
  • Ability to influence at all levels.
  • Builds and nurtures good working relationships with all.
  • Able to take initiative.
  • The ability to work in a fast-paced environment and under pressure
  • Able to work both independently and collaboratively.
  • Excellent time management skills.
  • A team player, willing to help the wider team where necessary.
Desirable

  • Interested in security and technology. #J-18808-Ljbffr

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