Project Coordinator

2 weeks ago


Portsmouth, Portsmouth, United Kingdom BTS Full time

Project Coordinator

The Company


BTS is a global professional services firm headquartered in Stockholm, Sweden, with some 900 professionals in 34 offices located on six continents.

We focus on the people side of strategy working with leaders at all levels to help them make better decisions, convert those decisions to actions and deliver results.


We work in small teams to develop customised business simulations and other learning solutions and then we facilitate learning journeys directly with our clients in a setting that incorporates humour, fun and competition.

BTSers are expected to be team players, leaders, and entrepreneurs.

The Role


Hours are generally between 9.00am to 5.30pm (UK) Monday to Friday, but some flexibility is required due to global business needs.


Responsibilities

  • Provide general administrative and data entry support to the
    PRO Function across Europe.

This will involve, but not be limited to:

  • Responsible for PRO inbox triage.
  • Updating and maintaining the ERP (Salesforce) system, ensuring accuracy at all times.
  • Liaising with Consultant and Operations teams across all European offices to ensure data compliance and accuracy, with the ability to challenge when needed.
  • Provide further administrative and process support to the wider PRO functions, including:
  • Finance, Operations and Design
  • Supporting project work across PRO as necessary, generally aimed at driving quality and efficiency improvements across the business
  • Other ad hoc tasks as required

Who we are looking for:

  • Organised, analytical and capable of working on multiple projects simultaneously, with exceptional attention to detail.
  • Highly proactive; always a step ahead and on top of tasks at hand whilst keeping an eye on the longterm goals of a project
  • Strong communication, able to relay instructions and decisions clearly both verbally and in writing
  • To be able to demonstrate workload prioritization, focus to tasks and personal time management
  • A creative thinker who looks for opportunities to improve existing processes, with the client and team at front of mind.
  • A relationship builder, capable of managing various internal stakeholders who looks for opportunities to improve existing processes
  • Independent, a quick learner and comfortable taking on responsibility and testing new solutions and systems
  • Digitally savvy, ideally with experience using virtual meeting platforms (such as Zoom or Microsoft Teams.)
  • Experience in using Microsoft Office Suite is required (Outlook, Excel, Word & PowerPoint)
  • A flexible attitude, unphased by unexpected change and ambiguity
  • A professional individual with a good sense of fun


You will need to have the right to live and work in the UK as we are unable to provide support for visas with this role.


Working Environment
Based in our London Office (Hammersmith) with the option to wok virtually up to 50% of the time.

What we offer


BTS head office aims to enable attractive and functional workplaces, where flexible and dynamic ways of working motivate and engage colleagues to create great results together.


  • Competitive salary
  • 25 days holiday
  • Hybrid up to 50%
  • Gym allowance per month
  • Private Medical Insurance
  • Employer contributions to a pension scheme
  • Cycle to Work scheme
  • Access to wellbeing coaching
  • Access to Employee Assistance Programme


We also offer the opportunity to build a clear career path, along with induction training and one to one coaching programs within your first 6 months with us.

Sounds like a fit? If you believe you can thrive in this role we'd love to hear from you.
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