Billing Assistant

2 weeks ago


London, Greater London, United Kingdom Investigo Full time £20
Accounts Receivable Assistant
Temp to Perm
00ph depending on experience
Net-suite experience Essential
Hybrid Working

I am currently recruiting for an experienced Accounts Receivable Assistant to join an Award Winning Beauty brand in London.

It is essential that you have recent experience using Net-Suite and have worked within the retail industry.

You will be reporting directly to the Financial Controller and be stand-alone within AR therefore being able to work off your own initiative, attention to detail and accuracy are key.

van-.Act as main point of contact for all customer accounts, maintaining relationships with each customer account, ensuring there is a key contact for each customer account.

Creating new customer accounts in NetSuite, reviewing credit reports to recommend credit limits and payments terms using Credit Safe.

Maintain customer ledgers, ensuring contact information is accurate.

Posting all sales invoices and credit notes and submitting to customers via email/EDI/portals and adding customer PO's where appropriate.

Business partnering with Supply Chain to ensure all invoices for the period are loaded before month end close and liaising with Commercial, Finance and appropriate partners to flag delayed orders pre month end.

Ownership of Contra accounts, understanding the process and ensuring all relevant parties are adhering to the process and communicating discrepancies.

End to end ownership of customers account debt and resolution. Flagging delays where relevant, owning the communication with customers via calls, emails and meetings as well as ownership of the period end AR ledger balance
Posting and allocation of all transactions through IFF accounts.
Before 10am each morning, ensure an email is circulated to finance leadership and C-suite with IFF details including funds in use information as well as expected cash for the week/period and recently received cash
Ensuring Retailer online portals are reconciled monthly and kept up to date with all invoices as raised.
Referring any at-risk debt to first stage legal action
Owning of weekly contra meeting/update to Commercial team- providing agenda in advance and monitoring outstanding tasks with relevant individuals
Flagging bad debt risks at year end
Management of settlement discounts, ensure correct backup and reconciliation is provided against what has been invoiced and what should be invoiced
Monthly bank IFF reconciliation

Ensuring any items posted into the current accounts are reconciled prior to month end, this should be updated weekly.

Supporting the Finance Controller with the administration of the Invoice Discounting Facility (Natwest). Ensure the AR/AP ledgers and the bank statements are sent in a timely manner following month end and review with Finance Controller
Weekly or daily uploads to IFF facility

Monthly ad hoc sales reporting e.g., Monthly checking of PR samples to check ledger value is zero before close.


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