Billing Assistant

2 weeks ago

London, Greater London, United Kingdom Sheridans Full time

GROUP:
Accounts

REPORTING TO:
Nilesh Mehta, Partnership Secretary

TERM:
Permanent

HOURS:
Full-time, 9:30am - 5:30pm, Monday to Friday with one hour for lunch. A flexible approach to working hours is a must, overtime may be required at busy times.

ABOUT SHERIDANS


Sheridans is a leading London law firm whose lawyers combine the in-depth legal knowledge and breadth of expertise and experience required to give unparalleled advice to their clients.


Since 1956, Sheridans has represented individuals and organisations across a wide variety of sectors, providing quality advice which is commercially focussed and personally delivered.

Specialist lawyers in leisure, media and entertainment work closely alongside the Firm's corporate finance, employment, real estate and dispute resolution groups to provide a truly bespoke service to its clients.


ABOUT THE TEAM


Our accounts department is led by the Partnership Secretary and consists of two financial controllers, two credit controllers and an accounts assistant.

Many members of the team have been with the Firm for a number of years and the team offers a friendly, collaborative and supportive working environment.


ABOUT THE OPPORTUNITY
The role will offer ongoing opportunities to develop and grow, under the guidance and support of the Partnership Secretary.

We are seeking a motivated individual who is keen to learn and who is prepared to contribute to the Firm's billing processes, in addition to supporting the team to meet their objectives and deadlines when required.


RESPONSIBILITES

  • Finalising invoices and credit notes in the financial system as per the Firm's procedures
  • Loading finalised invoices to various client's systems for invoice processing i.e. Uniport, Collaborati, CounselLink, LegalTracker and Coupla
  • Managing the invoice mailbox, responding to queries on bills sent and passing on to relevant Fee Earner/PA to assist where appropriate
  • Posting client to office transfers in the finance system and arranging the relevant bank transfer in the Firm's bank portal
  • Following month end close, reviewing workinprogress (WIP) reports provided by Finance using the following information;
a) Liaise with Fee Earners on WIP over 90 days old to determine if billable

b) Check that comments from previous month's reviews have been actioned

  • Assist with WIP write offs/retrospective WIP to bill allocations as per the Firm's procedures


The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the Firm and the overall business needs.


SKILLS, EXPERIENCE & QUALIFICATIONS

Skills & experience

  • Previous work experience within an administrative setting where excellent customer service and team working skills were demonstrated legal experience is not necessary, but desirable
  • Experience with Microsoft Office suite in addition to basic competency with Excel familiarity with VLOOKUP and pivot tables would be desirable but not essential
  • A methodical approach to work with a strong focus on accuracy
  • Excellent written and verbal communication skills and a willingness and confident approach towards liaising with senior internal stakeholders
  • Enthusiasm, resilience, and a professional approach, with an excellent customer service ethic
  • Ability to liaise with, persuade and influence colleagues at all levels
  • Ability to remain organised, prioritise and multitask particularly when managing a large workload under pressure and to tight deadlines
  • Ability to work confidentially, remaining discreet at all times
  • Flexibility towards working out of regular hours at busy times

Qualifications

  • Accomplished academic background and demonstrated basic accounting knowledge i.e. strong Mathematics Alevel

EQUAL OPPORTUNITIES

Job Types:
Full-time, Permanent

Salary:
From £23,000.00 per year

Schedule:

  • Monday to Friday

Work Location:
Hybrid remote in London

Reference ID:
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