Reception Administrator

2 weeks ago

Oxford, Oxfordshire, United Kingdom Oxford Sixth Form College Full time

Oxford Sixth Form College are looking to recruit a Reception Administrator on a part-time, permanent contract.


We are looking for someone with excellent organisational, communication and interpersonal skills, with the ability to communicate effectively with people at all levels.

We are looking for someone who can also accurately enter, process, and manage data.

Hours of work are 1:00pm - 5:30pm Monday to Friday during term time.

Start date:
August 2024.

Job Description - Reception Administrator

Reports to:
Assistant Principal

Liaises with:
Principal, Vice Principal, Director of Admissions, Senior Management Team, Senior Tutors, Teachers

Line Manages:
There are no line management responsibilities with this position.

Job Purpose:

You will be expected to contribute to an outstanding learning environment with an aspirational culture throughout the college.

Main Duties

  • Follow Safeguarding and Visitors policy at all times, ensuring all visitors are correctly signed in and advised; issue visitor lanyards and the Health and Safety and Safeguarding instruction booklet and liaise with staff to ensure safeguarding requirements are met.
  • Be the first point of contact for anyone entering/calling the College.
  • Politely and warmly deal with staff, students and visitors who call into reception throughout the day with general enquiries.
  • Take, record and distribute telephone enquiries and messages.
  • Assist with incoming and outgoing post.
  • Keep the reception area tidy and organized at all times.
  • Assist with completion of administrative tasks as directed by line manager.
  • Provide support for trip/visit leaders to help complete risk assessments in line with our policy.
  • Maintain the college trips log, with copies of all Risk Assessments and accompanying documentation.
  • Assist with various reports and forms distributed from reception.
  • Assume the role of Fire Coordinator during an emergency evacuation.
  • Log and distribute keys and other equipment as required.
  • Provide academic administration support as directed by line manager.
  • Input data and follow up enquiries for Admissions are examples of some of the administrative tasks that will be required.
  • Support the Principal, Vice Principal and senior management team.
  • Maintain the reception area and notice boards to ensure they remain tidy, welcoming, and informative.
  • Take an active role in student induction programmes.
  • Ordering supplies for Teachers and admin staff
  • Touring potential students and agents
  • Assist the finance department with bank statements from the company credit card.
  • Support with recording student's attendance.

Quality Assurance and Improvement

  • To assist in the review and improvement of the role of reception and administrative tasks within the college.
  • To contribute to successful external inspections (e.g. ISI, OFSTED, UKVI).

Student Experience

  • To communicate effectively with the students by being friendly and approachable and directing them to the most suitable member of staff to provide assistance when needed.

Additional Duties

  • Actively promote and market the College and present a positive image of the College and its activities both within and outside the College environment.
  • To carry out any duties, at all times, in accordance with the College's policies including Health and Safety, Child Protection and Safeguarding.
  • To ensure that you are clear about your responsibilities and accountabilities and how they align to college strategies.
  • To be aware of relevant national initiatives and themes in the education world, such as Anti Radicalization, Equality and Diversity and Safeguarding and then implement according to College Policies.
  • To attend whole College meetings and other operational meetings as needed.
  • To undertake any other responsibilities commensurate with the grade of the post, which the Principal or their senior management representative may from time to time require.
- _We reserve the right to introduce changes in line with technological developments which may impact upon the job duties or methods of working._

Person Specification

Essential

  • GCSE Maths and English or equivalent
  • Experience of working in a busy and diverse environment
  • Excellent customer service skills
  • Excellent communication stills
  • Computer skills and experience working with Outlook
  • Administrative skills
  • Good time management and organizational skills

Desirable

  • Further qualifications relevant to this role
  • Experience working in the Education sector
  • Experience working with Databases, ISAMS, CPOMS, Outlook, Onedrive, Teams
  • Strong team work ethos
  • Be able to maintain confidentiality
  • Be flexible and approachable
  • Be able to remain calm and maintain a professional demeanor at all times

Job Types:
Part-time, Permanent

Benefits:

  • Cycle to work scheme
  • Enhanced maternity l

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