Event Delivery Coordinator

2 weeks ago

London, Greater London, United Kingdom Hire Space Full time

Event Delivery Coordinator | full time | Up to £26,000 per annum | 6-month FTC with opportunity to move to permanent | hybrid/London | EMI share options + awesome benefits


An exciting opportunity has arisen in the team for a dynamic and passionate Event Delivery Coordinator to join us as we continue our exciting growth into 2024.

This role is initially on a 6-month fixed term contract, with the opportunity to become permanent after this initial period.


Role Overview


As our Event Delivery Coordinator, you'll work closely with the Head of Event Delivery, supporting all aspects of our event planning and execution.

From administrative tasks to client relations for both independent and Hire Space 360 client events.

Your role is critical in ensuring the success of these events, which ultimately foster fantastic client relationships, and expand our business.

Your duties cover the full event lifecycle, from proposal development to pre-production, communication, financial management, and post-event wrap-up. Flexibility and efficiency are key, as you'll switch between guided and independent work.


You'll also help develop and refine standard operating procedures (SOPs) for client interactions and internal workflows, which is critical for Hire Space's evolution and reputation in the events industry.


In a nutshell, we're on the lookout for an individual with a keen eye for detail, who has a passion for organisation, whilst navigating a fast-paced events environment.

Proficiency in handling numbers and experience with Excel/Google Suite is essential, along with your capability to contribute to the day to day financial aspects of event administration.

Your willingness to think creatively and your openness to engage in ad-hoc initiatives will make you an invaluable asset to the Hire Space team.


Key responsibilities:

  • Generate client and supplier agreements using designed templates, following through to signature
  • Building and maintaining processes to effectively timescales for the key aspects of event delivery (finance, agreements etc)
  • Tracking and managing event finances, working closely with our finance team to ensure smooth budgeting, invoicing and supplier payments
  • Assisting with coordinating and executing effective event resource planning
  • Completing eventrelated research, and reporting on findings, bringing fresh ideas to the table
  • Communicating and coordinating with third party suppliers and partners
  • Being the first point of contact for existing and potential client queries
  • Building and documenting Event Delivery processes and procedures as they evolve
  • Have demonstrable events industry experience, with a passion for organisation and coordination
  • Solid experience of the financial operations/reporting elements of event delivery
  • Excellent problem solving and customer service skills

It would be a bonus if you

  • Have experience in a role that gives you extensive knowledge of event production and delivery
  • Have previous experience in a similar, fast paced role

About Hire Space
Hire Space is a leader and pioneer in event technology, both in the UK and globally.

We are at the forefront of a vibrant and fast-changing industry that is seeing a renaissance since the pandemic as companies seek to bring people together.


We operate the UK's largest venue marketplace, which hosts over 6,000 venues and is used by over 2 million event planners each year.

Our clients include Google, Facebook, Red Bull, MAC Cosmetics, UNICEF, and Dr. Martens.

Separate to the online marketplace, our technology and team also power the global event functions at a number of well-known companies.


In addition to our well-known technology and expertise in venue finding, we have built a reputation for delivering world-class events both in-person and online through our own event platform, Arena.


Benefits

  • Competitive Salary (£24k£26k)
  • Regular free nights out in London's most exciting venues
  • Generous EMI share option scheme
  • 4 weeks Company Paid Sick Leave
  • Mental Health Leave
  • 31 days holiday allowance with additional for long service
  • 3pm Friday finishes during BST, average working hours of 36 per week over the year
  • Tech and Cycle Schemes
  • Access to the wellbeing Platform Juno where you're able to use your points for various great wellbeing perks
  • Exceptional maternity and paternity benefits
  • Regular team socials and monthly team lunches
  • Bespoke professional development plans with regular growth opportunities
- £200 Home office spending allowance

  • Access to free independent wellbeing coaching and therapy sessions as part of our Mental Health initiatives

Logistics
This is a hybrid remote / in-person role.

Our client base is predominantly in London and it is important that you are able to collaborate with your team, attend ad-hoc events and attend our away days in-person.

You can usually expect to be in/around London on average 2-3 days per week, usually working from

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