Admissions Assistant

7 days ago

London, Greater London, United Kingdom Westminster School Full time
Job Introduction
The Admissions Office plays a vital role within the school. For the majority of prospective parents, it is their first point of contact with Westminster Under School.

The post holder will work closely with the Registrar to provide a professional approach to all enquirers, applicants and their families.

The main purpose of the role is to assist in the smooth running of the entry and admissions process for pupils to the School.

This is a busy and varied role involving daily communication with colleagues, prospective families and staff from other schools.

The post holder needs to:
work well under pressure; to have excellent organisational skills; to have both excellent written and spoken English; to demonstrate good use of initiative and to have the ability to multi
- task and prioritise. They will assist at Open Days and other such events, so some evening and weekend working will be required.

The post holder reports to the Registrar of Westminster Under School.

Main Responsibilities
The Admissions Assistant will be responsible for the supporting the Registrar with the School's admissions processes. The post holder will deputise for the Registrar in their absence.

Enquiries

Support the Registrar with:

  • Ensuring the Registration Database is kept up to date
  • Answering Registration queries from prospective parents
  • Updating, publishing and distributing of prospectuses
  • Communicating with prospective parents re. Open mornings, Entrance Exam dates etc. and fostering good relations between the School and interested families
  • Liaising with the Marketing and Communications Team regarding marketing of the school; both soft and electronic
Coordinate a half-termly newsletter for families who have registered an interest in the School

Visits

  • Support the organisation of, and attend, Open Mornings/Evenings and Assessment days
  • Arrange individual/small group tours, where appropriate
  • Greet families when they visit
  • Follow up all visits by appropriate methods of communication.

Applications

  • Maintain proactive and timely communication with families throughout the admissions process
  • Request reports from prospective boys' current schools
  • Collate entrance exam results for 4+, 7+, 8+ and 11+ exams, in collaboration with the IT Department
  • Liaise with Bursar regarding bursary requests and send relevant paperwork to applicants
  • Send out paperwork to new boys and collect medical records etc.
  • Create files for new boys as required
  • Liaise with Financial Secretary regarding payments made for registration
  • Liaise with Westminster School regarding use of electronic systems admissions
  • Liaise with Westminster School in relation to testing and admissions 11+ call back

Generic Accountabilities


Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.

The duties outlined above are not intended as a restrictive list and may be extended or altered to include other tasks that are commensurate with the role as directed by the Registrar or Master.


Safeguarding Children


In accordance with the school's commitment to adhere to the Department for Education's Keeping Children Safe in Education and all other relevant guidance and legislation in respect of safeguarding children, the Admissions Assistant will be required to demonstrate your commitment to promoting and safeguarding the welfare of children and young people in the school.


Confidentiality
During the course of employment the Admissions Assistant will have access to information of a confidential nature. Under no circumstances may this information be divulged or passed on to any unauthorised person or organisation.

Data Protection


During the course of employment, the Admissions Assistant will have access to data and personal information that must be processed in accordance with the terms and conditions of the Data Protection Act 2018 and properly applied to pupil, staff and school business/information.


Hours of Work:

Working hours will be 40 hours per week; 8.30am to 5.30pm Monday to Friday with 1 hour for lunch. This is a term-time position with additional hours to be worked during the school holidays (as outlined below).

In addition, the Admissions Assistant will be required to work up to 8 Saturdays per year to facilitate Open Days and Exams.


Holidays:

All of the School's main holidays, with the exception of the following days:

  • 10 days in August prior to the start of the new academic year (Play term)
  • 3 days during the October half term
  • 4 days in December at the end of the Play term
  • 4 days in January prior to the start of the Lent term
  • 1 day in February half term
  • 3 days at the end of Lent term
  • 3 days before start of Election term
  • 1 day in the May half term
  • 10 days in July at end of the Election term (end of the academic year)
Please refer to the attached person specification for fur

  • Admissions Assistant

    7 days ago

    London, Greater London, United Kingdom London Metropolitan University Full time

    ABOUT US Transforming Lives Through Excellent Education_London Met is an extraordinary institution. Equity and social inclusion havealways been our driving principles, and it's what makes the University sounique. Our organisation is distinctive, both in its eclectic and diversecommunity of students and staff, and also for its historical role in servingsome...

  • Admission Assistant

    1 week ago

    London, Greater London, United Kingdom Aga Khan University Full time £40,000

    Admission Assistant (Part-time, office-based, 18 hours / 3 days a week) Department Administrative Support Entity Institute for the Study of Muslim Civilisations Location London, United Kingdom Introduction Salary per annum: £40,000 per annum on a pro-rata basis Location: Handyside Street, London Start date: As soon as possible The Aga Khan...

  • Receptionist / Admissions Assistant

    1 week ago

    London, Greater London, United Kingdom Hireonline Full time

    Receptionist / Admissions Assistant - Oxford Street, Central LondonTemporary Receptionist / Admissions Assistant to join our client's team at a prestigious Fashion & Beauty educational institution located near Oxford Street.This is a temporary position for approximately one month. Rate for pay: £14.00 per hour Start date: Monday 17th June End date: 1 month...

  • Admissions Officer

    4 weeks ago

    London, Greater London, United Kingdom Imperial College London Full time

    Location: South Kensington Campus - HybridJob summaryThe Admissions Officer (Systems and Data) will work as a member of the Admissions systems and data team reporting directly to the Admissions Manager (System and Data). The role will require the post holder to be confident in the use of various ICT systems/databases, to understand the technical...

  • Admissions Officer

    1 week ago

    London, Greater London, United Kingdom Imperial College London Full time

    Location: South Kensington Campus - HybridJob summaryThe Admissions Officer (Systems and Data) will work as a member of the Admissions systems and data team reporting directly to the Admissions Manager (System and Data). The role will require the post holder to be confident in the use of various ICT systems/databases, to understand the technical...

  • Admissions Officer

    3 weeks ago

    London, Greater London, United Kingdom Imperial College London Full time

    Location: South Kensington Campus - HybridJob summaryThe Admissions Officer (Systems and Data) will work as a member of the Admissions systems and data team reporting directly to the Admissions Manager (System and Data). The role will require the post holder to be confident in the use of various ICT systems/databases, to understand the technical...

  • Admissions Manager

    1 month ago

    London, Greater London, United Kingdom The Jobsboard Full time

    Qin Recruitment is working with an award-winning music school based in London, Los Angeles, Ibiza, Mumbai, China and online. The school specialises in Higher Education and professional courses in subjects including Music Production and Sound Engineering, DJing, Singing and Song writing, Music Industry Management, and Radio Production and Broadcasting....

  • Admissions Manager

    3 weeks ago

    London, Greater London, United Kingdom The Jobsboard Full time

    Qin Recruitment is working with an award-winning music school based in London, Los Angeles, Ibiza, Mumbai, China and online. The school specialises in Higher Education and professional courses in subjects including Music Production and Sound Engineering, DJing, Singing and Song writing, Music Industry Management, and Radio Production and Broadcasting....

  • Admissions Officer

    1 week ago

    London, Greater London, United Kingdom Love Success Plc Full time

    Admissions Officer:Job Reference: 20132Date Posted: 10 March 2023 Recruiter: Love Success plc Location: Camden, London Salary: £14.00 Per Hour Sector: Administrator/ Office Assistant/ Data Entry Job Type: Contract Work Hours: Full TimeAdmissions Officer (Enhanced DBS is essential)Love Success is currently collaborating with a large secondary school based in...

  • Graduate Admissions Assistant: Preparatory School

    7 days ago

    London, Greater London, United Kingdom Empowering Learning Full time

    Empowering Learning is working with a top Preparatory school in Clapham to recruit an Admissions Assistant for an immediate start. Located in an affluent South West London postcode this school boasts an established support team including Marketing, HR andAdmissions. They are looking for a well presented, articulate graduate, who would work alongside the...

  • Admissions Officer

    1 week ago

    London, Greater London, United Kingdom Tradewind Recruitment Full time

    Tradewind Recruitment is seeking an experienced Admissions Officer to join a reputable secondary school located in the borough of Haringey, London. This position offers a fantastic opportunity to contribute to the smooth functioning of the school and help shape the educational journey of its students.Position: Admissions Officer Location: Haringey,...

  • Admissions Officer

    7 days ago

    London, Greater London, United Kingdom Sommet Education Full time

    Admissions OfficerPermanent contract / Central London, United KingdomSommet Education is a hospitality management and pastry & culinary arts education group of more than 1200 employees that is home to five leading brands: Glion Institute of Higher Education, Les Roches Global Hospitality Education, Ecole Ducasse, Invictus Group and the Indian School of...

  • Retail and Admissions Supervisor

    1 week ago

    London, Greater London, United Kingdom Imperial War Museums Full time

    Opportunity ID314Location HMS Belfast LondonSalary- £25,810 per annumHours 37.5 hours net per weekDepartment Retail and Admissions HMSBJob SummaryJob SummaryAs a member of the Retail and Admissions team you will be in a key, customer facing role, welcoming visitors to the museum, providing them with detailed information and consistently delivering the...

  • School Admissions

    1 week ago

    London, Greater London, United Kingdom Digby Morgan Full time

    summary- _ greenwich, london_- _ £ £15.00 per hour_- _ contract_- specialism- education- sub specialism- secondary- reference number PR- job details"It's possible for ordinary people to choose to be extraordinary"Do you want the opportunity to gain experience in different schools to find an environment that works for you?Are you looking forward to your...

  • Retail & Admissions Assistant - Seasonal

    1 week ago

    London, Greater London, United Kingdom Imperial War Museums Full time

    Opportunity ID318Location IWM LondonSalary- £9,307.60 per annum, pro rata (£23, 269 per annum, pro rata FTE)Hours 15 hours per week (37.5 hours per week FTE)Department Retail and Admissions IWMLJob SummaryIWM London is unique in its coverage of conflicts, especially those involving Britain and the Commonwealth, from the First World War to the present day....

  • Student Admissions Officer

    1 week ago

    London, Greater London, United Kingdom Tavistock and Portman NHS Foundation Trust Full time

    Job Title: Student Admissions OfficerCompany: Tavistock and PortmanThe Student Admissions Officer will be part of the team responsible for handling enquiries and assisting applicants for various postgraduate courses offered by the Trust.Main Duties of the Job:Assist in daily student admissions activitiesHandle applicant enquiries and provide key...

  • Admissions Assistant

    1 week ago

    London, Greater London, United Kingdom Kaplan International Full time

    Admissions AssistantReference number: JR238362Location:Hybrid working - home and our office in LondonContract Type:Number of roles:2Salary: £25,000 per annum pro rataWe are looking for Admission Assistants to join our team.This is an excellent opportunity for exceptional Customer Service professionals, who is looking to expand their skills and build their...

  • Admissions Administrative Assistant

    2 months ago

    London, Greater London, United Kingdom Latymer Upper School Full time

    Full Time 37.5 hours per week, Term Time Plus, 6 weeks (40 weeks)We are a school that values diversity and individual contribution, supporting and encouraging both students and staff to pursue their interests and achieve their ambitions. The primary purpose of the role is to be front of office and support the administration of the admissions process from...

  • Admissions Officer

    1 week ago

    London, Greater London, United Kingdom UCL Full time

    Guidant Global is recruiting on behalf of a highly recognised university for an Admissions Officer for a 5-Month contract with an immediate start. Main purpose of the job Responsible for: the administration of all aspects of the processing of applications across the area of undergraduate, Initial Teacher Education, affiliate and graduate admissions;...

  • Admissions Officer

    7 days ago

    London, Greater London, United Kingdom Malvern House London (part of Malvern International Plc) Full time

    Malvern InternationalUniversity of East London International Study CentreAdmissions OfficerMalvern International is an international education company with UK-basedInternational Study Centres/Schools located in Brighton, London, and Manchester, and at our partner universities, the University of East London, and Wrexham GlyndŵrUniversity. In over 35 years,...