Stock and Admin Manager

2 weeks ago


Basingstoke, Hampshire, United Kingdom Martin Brower Full time

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Position Summary:

Responsible for the accurate upkeep and inventory management of the stock file and assist in the control of the Credit Process within the DC.

Major Duties and Responsibilities:

  • Accountable for the accuracy of the DC stock file and 'in full' performance of the DC
  • Oversee the management of outside storage facilities ensuring DC demand is fulfilled in line with the DC requirements
  • Setting and maintaining safety stock levels for all products in all chambers within the DC
  • Work closely with the PS planners to set manageable stock levels within the constraints of the DC and to assure supply to all customer requirements
  • Continually improve and enhance pick tours in all chambers to assist operation to achieve maximum efficiencies, reduce credits and improve health and safety
  • Perpetual inventory counts in all chambers to required frequencies
  • New product introduction management, set up all item masters, put away priorities and locations for all new and returning products
  • WMS housekeeping maintenance
  • WMS solutions and improvements, continually look to fine tune and improve current WMS processes and procedures to improve DC efficiencies
  • Manage the DC D&D account to within budgeted targets
  • DC damage analysis, record and analysis all DC recorded damage and offer solutions and corrective actions to drive down cost to DC
  • Identify and drive continuous improvement opportunities
  • Conduct Year end stock counts in line with MB guidelines at the DC
  • Ensure there is sufficient employee resource to cover all shifts over a 7 day week
  • Ensure team cover all admin jobs from goods-in to invoicing out to keep the operation moving
  • Record attendance, holiday cover, long term sickness, absence management including return to work interviews etc, dealing with disciplinary and grievance issues
  • Assessments and appraisals are carried out on a 6 monthly basis
  • Complete live cycle counts daily and complete full DC counts weekly
  • Achieve daily workloads for the shift team and myself
  • Insure that the stock file accuracy is kept above 99% at all times
  • Manage and monitor the WM system and make sure it is aligned with JDE at all times
  • Monitor all stock movements inbound and outbound via WMS
  • Monitor all damages through the DC and align costs accordingly
  • Track all KPI's on a daily / weekly basis and monitor accuracy to the customers
  • Communicate all transactions to senior team daily / weekly
  • Complete half yearly and yearly stock audits with external auditors
  • Responsible for over 12,000 pallets at any one time
  • Control weekly budget for stock loss for the distribution site
  • Work with our VMI (Vendor Management Inventory) / Third Party manager to ensure all customer requests are dealt with
  • Total compliance to all legislation appertaining to Heath & Safety (i.e. full health & Safety, EU, Company hygiene standards and clean as you go/QIP/AIB policies are followed). This is backed up in all the training manuals
  • Set priorities for direct reports, ensuring a balance between consistent day to day delivery against KPI's, longer term planning and also support of key operational projects and initiatives
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