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Purchase and Sales Ledger Clerk
2 weeks ago
Post Title:
Purchase and Sales Ledger Clerk**
Salary Grade: SCP9 (MLT Support Range £ £26421 FTE**
Part-time, working 22.5 hours each week, term time only plus 5 days.
(to be worked at a mutually convenient time across the year)
Actual Salary £13,136.56pa - £ pa
PRIME OBJECTIVES OF THE POST:
Under the supervision of the Trust Assistant Finance Manager, ensure the smooth day-to-day operation of our financial and accounting systems, to include cash management, purchase ledger and supporting month end processes.
RESPONSIBLE TO THE ASSISTANT FINANCE MANAGER, THE POST HOLDER WILL:
Key responsibilities
Purchase Ledger
- Process orders for all departments across the Trust, ensuring they are all within budget.
- Processing all purchase invoices, ensuring appropriate authorisations are in place.
- Processing a weekly payment run
- Regularly reviewing the creditors ledger to identify any old or outstanding items, resolving queries, and recovering significant credit note balances.
Sales Ledger
- Raise all invoices for lettings and consultancy services.
- Raise ad hoc invoices as required for additional income.
- Regularly review the debtor's ledger to identify and overdue balances or queries.
- Chase overdue invoices following our debt collection process.
Cash Management
- Receiving and receipting cheques and cash
- Paying into bank accounts
- Monthly/weekly reconciliation of bank account and credit cards
- Monitoring cash flow in conjunction with weekly payment runs.
Responsibilities
- Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality, and data protection, reporting all concerns to an appropriate person.
- Be aware of and support difference and ensure equal opportunities for all.
- Contribute to the overall ethos/work/aims of the Trust.
- Appreciate and support the role of other professionals.
- Attend and participate in relevant meetings as required.
- Participate in training and other learning activities and performance development as required.
- To support, uphold and contribute to the development of the Trust's Equality policies and practices in respect of both employment issues and the delivery of services to the community.
General Accountabilities
- Be aware of the Trust's duty of care in relation to staff, students and visitors and to comply with the health and safety policy at all times.
- Establish and maintain positive, constructive, and professional working relationships with staff, visitors, students, parents, and other professionals of the Trust.
- Be aware of and comply with the code of conduct, regulations, and policies of the Trust.
- Develop self within the post, undertaking training/appraisal as appropriate to ensure that relevant knowledge and skills are updated.
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