Purchase and Sales Ledger Clerk

2 weeks ago


Skipton, North Yorkshire, United Kingdom Moorlands Learning Trust Full time

Post Title:
Purchase and Sales Ledger Clerk**
Salary Grade: SCP9 (MLT Support Range £ £26421 FTE**
Part-time, working 22.5 hours each week, term time only plus 5 days.

(to be worked at a mutually convenient time across the year)

Actual Salary £13,136.56pa - £ pa

PRIME OBJECTIVES OF THE POST:


Under the supervision of the Trust Assistant Finance Manager, ensure the smooth day-to-day operation of our financial and accounting systems, to include cash management, purchase ledger and supporting month end processes.

To support the Finance Department in maintaining its effective controls and accurate processes. Ensuring a professional and efficient approach to the varied clients the department supports across the Trust. Given the delicate and confidential nature of transactions processed, the ability to work with sensitivity and discretion is paramount.

RESPONSIBLE TO THE ASSISTANT FINANCE MANAGER, THE POST HOLDER WILL:

Key responsibilities

Purchase Ledger

  • Process orders for all departments across the Trust, ensuring they are all within budget.
  • Processing all purchase invoices, ensuring appropriate authorisations are in place.
  • Processing a weekly payment run
  • Regularly reviewing the creditors ledger to identify any old or outstanding items, resolving queries, and recovering significant credit note balances.

Sales Ledger

  • Raise all invoices for lettings and consultancy services.
  • Raise ad hoc invoices as required for additional income.
  • Regularly review the debtor's ledger to identify and overdue balances or queries.
  • Chase overdue invoices following our debt collection process.

Cash Management

  • Receiving and receipting cheques and cash
  • Paying into bank accounts
  • Monthly/weekly reconciliation of bank account and credit cards
  • Monitoring cash flow in conjunction with weekly payment runs.

Responsibilities

  • Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality, and data protection, reporting all concerns to an appropriate person.
  • Be aware of and support difference and ensure equal opportunities for all.
  • Contribute to the overall ethos/work/aims of the Trust.
  • Appreciate and support the role of other professionals.
  • Attend and participate in relevant meetings as required.
  • Participate in training and other learning activities and performance development as required.
  • To support, uphold and contribute to the development of the Trust's Equality policies and practices in respect of both employment issues and the delivery of services to the community.

General Accountabilities

  • Be aware of the Trust's duty of care in relation to staff, students and visitors and to comply with the health and safety policy at all times.
  • Establish and maintain positive, constructive, and professional working relationships with staff, visitors, students, parents, and other professionals of the Trust.
  • Be aware of and comply with the code of conduct, regulations, and policies of the Trust.
  • Develop self within the post, undertaking training/appraisal as appropriate to ensure that relevant knowledge and skills are updated.


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