Pa & Departmental Administrator

2 weeks ago


London, Greater London, United Kingdom Australasian Recruitment Company Full time

Personal Assistant & Departmental Administrator - Hybrid

Salary:
£19.49 per hour


Are you an experienced Personal Assistant and interested in working in higher education? Our client is looking for a Personal Assistant and Departmental Administrator on a temporary basis.

The post-holder will provide high-quality, fast paced personal assistant and administrative support to the academic staff associated with one department, as well as be the lead organiser for conferences, events and seminars.


Personal Assistant & Departmental Administrator Responsibilities:

  • Provide secretarial and administrative support, including supporting the HR recruitment process
  • Provide Personal Assistant support to academic faculty
  • Schedule and organise conferences, events, workshops, seminars, meetings and appointments as needed, booking venues, catering, speakers, preparing health and safety and other required documentation
  • Organise and manage visits and trips, researching and planning travel and itineraries. Carry out and implement risk assessments, travel checks including Foreign Office advice, insurance and health provisions such as vaccinations
  • Assist with expenses, including managing expense claims, purchase orders, generate balance reports and maintain budget spreadsheets
  • Assist with ad hoc projects and initiatives which may involve undertaking research
***
Personal Assistant & Departmental Administrator Essentials:
  • Degree educated
  • Significant previous Personal Assistant experience demonstrating a high level of organisation and time management
  • Experienced in administrative systems, event management, organising online events, and dealing with confidential matters
  • Excellent verbal and written communication skills
  • Willingness to work outside regular office hours on occasion

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