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Administrative Assistant

3 months ago


Liverpool, Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

Job summary

An exciting opportunity has arisen for a self-motivated and enthusiastic Communications Administrator to join LCL.

The successful candidate will have excellent communication skills, the ability to prioritise workloads and deadlines, strong time management abilities and work well alongside the wider LCL Administration Team.

We are looking for someone with a genuine interest in the world of Communications, can work effectively on their own and as part of a team.

Main duties of the job

Working with LCL's Senior Communications Officer, the successful applicant will provide efficient Communication administration support to LCL staff.

This will include producing and circulating the fortnightly staff newsletter, supporting with the planning and delivery of events, monitoring the LCL Communications inbox and monitoring LCL social media channels.

The successful applicant will be expected to support colleagues in the wider LCL Administration team as needed.

About us

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

To hear more about our achievements click here

Follow us on Social Media:

Facebook - Liverpool University Hospitals Careers

Instagram - @LUHFTcareers

Twitter - @LUHFTcareers

Job description

Job responsibilities

For full details please see JD and Person Specification attached.

Key responsibilities Support the LCL Senior Communications Officer with event management room bookings, refreshments etc Support with booking of external suppliers, such as photographers, videographers Provide support to visitors/media/film crews when on site Eg. taking them to locations Monitor LCL Communications email inbox Ensure that general office supply levels are maintained Raise purchase orders where necessary Support with the monitoring of media and social media Support LCL Senior Communications Officer withforward planning Supporting the wider LCL Administration team with general admin tasks Processing invoices and using LUHFT internal IT systems Writing and typing tasks Basic knowledge of Microsoft 365 programs Eg. Word, Excel, Powerpoint, Outlook, Teams Being first point of call for the team when needed Being well-organised and able to prioritise work-load Ordering goods and supplies

Person Specification

Qualifications

Essential

Must be educated to NVQ 3 level or equivalent

Experience

Essential

Previous experience as an admin assistant or equivalent is essential

Knowledge

Essential

Proficient and knowledgeable in all Microsoft programs Word, Excel, Powerpoint, Teams, Outlook

Skills

Essential

Time management Ability to work in a team environment Proactive and reactive approach to work and able to prioritise tasks as and when needed