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Business Support Administrator

3 months ago

Watford, Hertfordshire, United Kingdom BRE Group (Building Research Establishment) Full time

Why does this role exist?
BRE is looking for an experienced Administrator to join our Built Environment Team.

These teams undertake an extensive range of testing and consultancy works for our clients throughout the world.


Based on our campus in Watford, with opportunity for hybrid home and office working following the initial 6 month training.

This is a great opportunity for someone looking to take on a broad business support role, in a busy team, with opportunities to grow your career.


Salary Range

  • Up to £27,000

City

  • Flexi Hybrid
  • Watford

Employment Type

  • Full Time, Permanent

Job Family

  • Certification & Testing

Job Family Level

  • 5

Closing Date

  • 30/06/2023

Ref No

  • 1235

The value this role will add:

The core function of the job is to perform a variety of administrative and operational tasks to support the day-to-day running of the team and the group of project managers that you will be working with.


Key Responsibilities:

Co-ordinate workload of operations and administration tasks of 60+ team members, including:

  • Work with the finance system and complete tasks such as opening proposals and projects and managing the administration of projects as required.
  • Completing invoicing for the department, claiming income.
  • To maintain filing systems in line with organisations' policies and procedures, such as

ISO:
9001 and UKAS.

  • Book travel and hire cars. Arrange meetings and hospitality.
  • Data input, data extraction, photocopying, filing and typing duties as directed.
  • To answer/deal with queries, passing them on to the relevant member of staff in an appropriate and timely manner.
  • To assist with the ordering and maintenance of stock supplies.
  • To support the team in maintaining accurate, timely and legible records.
  • Formatting and collating information for reports.
  • Minute centre meetings, creating notes for dissemination to the team.
  • To maintain strict confidentiality at all times.

How will success be measured?

  • Effective collaborative working in team inbox
  • Feedback from project managers
  • Feedback from customers
  • Meeting requirements of KPIs

What experience and skills does the role need?

  • Advance user in Microsoft Office, as well as confidence in being a quick learner for other inhouse bespoke systems.
  • Good understanding of finance, invoicing and ability to calculate basic equations.
  • Super organised and great attention to detail with the ability to manage a busy workload, along with excellent interpersonal and communication skills both written and verbal.
  • Good customer service focus when dealing with both internal and external parties.
  • A proactive team player with the ability and initiative to work independently with little supervision.
  • Ability to follow standard procedures and operational processes.
  • Confidence in working within a fastpaced environment with good attention to detail and priority management.
  • Knowledge of maintaining accurate administration records.
  • We're building a diverse and talented team at BRE. We know that different perspectives, experiences and skills will help us be more innovative in delivering effective solutions for our customers._