Accounts Assistant
1 week ago
Chertsey
£35,000
Monday to Friday 8am to 5pm
Key Responsibilities of the Accounts Assistant
Sales Invoices
- Update sales spreadsheet & Red Book (hard & excel copies)
- File job bags
- Post purchase and overhead invoices and file hard copies
- Update sales spreadsheet with relevant costs
- Update PO spreadsheet with processed invoices
- Liaise with suppliers for any account queries
- File delivery notes with associated purchase invoices
- Make supplier and other bank payments as necessary
- Process payments, invoices, income and receipts and enter data into accounting software /databases/spreadsheet
- Reconcile bank accounts monthly
- Run aged debtor report weekly
- Chase overdue debts
- Manage statements, reminder letters & copy invoices
- Manage company payroll & pensions
- Prepare and submit VAT returns
- Keep appropriate records of CIS withheld/suffered.
- Provide CIS certificates to subcontractors monthly
- Submit monthly CIS returns
- Manage employee expense claims
- Manage employee credit card expenditure
- Maintain petty cash
- Produce monthly financial statements including cash flow, profit and loss, balance sheet and management accounts
- Liaise with Accountant regarding account queries
- Helping the Accountant with administrative duties and preparing yearly accounts
- Recording any inconsistencies to help the Accountants reconcile inaccuracies
- Filing job bags once invoiced
- Maintaining office supplies by keeping an inventory and ordering new supplies as needed
- Preparing purchase orders in accordance with requests for materials
- Other ad hoc administrative support to sales/design team
Skills and Experience of the Accounts Assistant:
- Proficient with Sage 50 accounts and Microsoft Excel.
- Strong communication and organisational skills.
- Confident and outgoing personality.
- High level of attention to detail and ability to find errors.
- Able to maintain professionalism at all times.
- Proficient in Sage payroll and understanding of nest pension scheme
- Understanding and experience of dealing with transactions within the Construction Industry Scheme.
Benefits for the Accounts Assistant role:
- Salary: £25,000 to £35,000.
- Monday to Friday working hours: 8:00am to 5:00pm.
- Free parking.
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