Accounts Assistant

1 week ago


Chertsey, Surrey, United Kingdom Magpie Recruitment Full time
Accounts Assistant
Chertsey
£35,000
Monday to Friday 8am to 5pm

Key Responsibilities of the Accounts Assistant

Sales Invoices

  • Update sales spreadsheet & Red Book (hard & excel copies)
  • File job bags
Supplier Invoices

  • Post purchase and overhead invoices and file hard copies
  • Update sales spreadsheet with relevant costs
  • Update PO spreadsheet with processed invoices
  • Liaise with suppliers for any account queries
  • File delivery notes with associated purchase invoices
Bank

  • Make supplier and other bank payments as necessary
  • Process payments, invoices, income and receipts and enter data into accounting software /databases/spreadsheet
  • Reconcile bank accounts monthly
Debt Management

  • Run aged debtor report weekly
  • Chase overdue debts
  • Manage statements, reminder letters & copy invoices
Payroll VAT & CIS

  • Manage company payroll & pensions
  • Prepare and submit VAT returns
  • Keep appropriate records of CIS withheld/suffered.
  • Provide CIS certificates to subcontractors monthly
  • Submit monthly CIS returns
Expenses & Petty Cash

  • Manage employee expense claims
  • Manage employee credit card expenditure
  • Maintain petty cash
Accounts

  • Produce monthly financial statements including cash flow, profit and loss, balance sheet and management accounts
  • Liaise with Accountant regarding account queries
  • Helping the Accountant with administrative duties and preparing yearly accounts
  • Recording any inconsistencies to help the Accountants reconcile inaccuracies
Administration

  • Filing job bags once invoiced
  • Maintaining office supplies by keeping an inventory and ordering new supplies as needed
  • Preparing purchase orders in accordance with requests for materials
  • Other ad hoc administrative support to sales/design team

Skills and Experience of the Accounts Assistant:

  • Proficient with Sage 50 accounts and Microsoft Excel.
  • Strong communication and organisational skills.
  • Confident and outgoing personality.
  • High level of attention to detail and ability to find errors.
  • Able to maintain professionalism at all times.
  • Proficient in Sage payroll and understanding of nest pension scheme
  • Understanding and experience of dealing with transactions within the Construction Industry Scheme.

Benefits for the Accounts Assistant role:

  • Salary: £25,000 to £35,000.
  • Monday to Friday working hours: 8:00am to 5:00pm.
  • Free parking.

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