Admin & Weighbridge Coordinator

To be responsible for providing assistance in the administration of all aspects of depot activities and oversee all facets of weighbridge operations when needed.

This involves recording all materials in and out of the site and data entry.

Working in our Yateley and Aldershot sites, the successful candidate will be part of a team working under the supervision of a knowledgeable and Site Manager.

Sims Ltd is a global company working to create a world without waste to preserve our planet, with offices and sites in the USA, Australia, Europe and the UK.

As part of our core values, Sims offers an inclusive and dynamic environment and we welcome people from a variety of different backgrounds.

This role is a 12 Month Fixed Term Contract covering maternity leave.
Key Responsibilities

• Provide general administration support to the site manager
• Recording of site absence, holidays and ingoing and outgoing post activities
• Deal with incoming telephone enquiries in a friendly and professional manner
• Ensure the Company's weighbridge procedures are adhered to at all times
• Control site purchase order systems
• Co-ordinate with yard personnel to ensure the correct processing of all loads
• Liaison with customers, lorry drivers, contractors and any other visitors to the company who may call at the weighbridge
• Ensure compliance by all staff, contractors and visitors to the site with the Company Health and Safety Policy
• Control purchases of consumables – PPE, stationary and office maintenance
• Ensure site accounting records are kept accurate and up to date,
• Ensure that reporting requirements for the Head Office Accounts Department are met
• Control and develop systems for dealing with export and sales documentation
• Identify daily issues with materials codes, identify ticket/pricing issues understand cause and effect on margin and sales if materials posted incorrectly and priced incorrectly, communicate all issues with NF Manager and UK Central where required.
• Demonstrate personal responsibility for all Safety, Health, Environment, Community, and Sustainability (SHECS) policies, procedures, and initiatives
• Support diversity and inclusion, positive employee relations, and teamwork
• Support measures designed to effectively manage costs and adherence to budgetary requirements
• Comply with all Company policies, procedures, and initiatives relevant to job

Key Skills/Competencies

• Exceptional organisational skills
• High level of attention to detail and accuracy
• Excellent interpersonal skills
• Self-motivated, flexible and adaptable
• Integrity and confidentiality
• Strong written and verbal communication skills
• Good problem solving skills and the ability to stay calm under pressure
• The ability to manage a varied workload
• Reliable and able to deal with confidential information
• Ability to stay calm under pressure

Qualifications

• Strong IT skills (MS Word, Excel etc.) and the ability to learn new processes
• Good numeracy and literacy skills essential
• Basic knowledge of Health & Safety legislation

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