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Office Administrator

3 months ago

Taunton, Somerset, United Kingdom The Castle at Taunton Full time
Who we are


The Castle at Taunton is one of the UK's most historic & prestigious 4 Star Hotels, having been at the forefront of British cuisine for 40 years.

We also operate Brazz, which since 1998 has provided the blueprint for British Brasseries across the country.

The role

Event Coordinator & Administrator Job Duties

  • Creating event proposals which fit client requirements and presenting proposals by deadline
  • Maintaining a working relationship with vendors and venues
  • Planning event aspects, such as venue, seating, dining, and guest list
  • Delegating event planning tasks to other staff members where necessary
  • Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities
  • Coordinating event entertainment, including music, performers, and guest speakers
  • Staying under budget while planning event specifications
  • Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
  • Managing and overseeing events on the day of, including problemsolving, welcoming guests, directing event setup, communicating with staff, and organising vendors
  • Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
  • Anticipating and planning for different scenarios
  • Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
  • Planning multiple events at once
  • Event Coordinator Skills and Qualifications
  • Production of all relevant stationary required for events
  • Taking reservation call & adding to diary
  • Other admin tasks as required
  • Covering reception shifts as required
About you.....
Organisation, Event Planning Experience, Team Management Experience, Time-Management, Sales, Knowledge of Common Reservation Software, Attention to Detail, Team-Oriented, Strong Written and Verbal Communication, Strong Client-Facing Skills, Marketing Knowledge or Previous Experience, Vendor and Entertainment Research, Initiative, Enthusiasm, Flexibility

Job Type:
Zero hours contract

Salary:
£8.86-£12.47 per hour

Expected hours:
per week

Benefits:

  • Company pension
  • Discounted or free food
  • Employee discount
  • Free parking
  • Onsite parking
  • Store discount

Schedule:

  • 8 hour shift

Education:

  • GCSE or equivalent (preferred)

Experience:

  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:

  • English (required)

Licence/Certification:

  • Driving Licence (preferred)

Ability to Commute:

  • Taunton (required)

Ability to Relocate:

  • Taunton: Relocate before starting work (required)

Work Location:
In person