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Project Coordinator

3 months ago

East Sheen, Greater London, United Kingdom Event Concept Full time

We're on the lookout for a Project Co-Ordinator to join our Projects Team, supporting our Producers in the efficient and effective delivery of projects end to end.

Our Project Co-Ordinators are the glue that holds everything together, working alongside the wider Projects team on a range of projects across sectors and sizes.


Who are we?
EC is a leading creative event agency and production company. We blend creative agency thinking with production company doing. Our team comprises industry-leading specialists across design, content, technical production, and project management. We deliver events and brand experiences for both B2B and B2C audiences.

Everything we do is about creating meaningful experiences and moments that live long in the memory.

Who are you?

  • You have a strong office and administration skills.
  • You are a team player with a flexible, enthusiastic approach.
  • You're a strong communicator, both in person and in written content.
  • You don't get phased under pressure; you're the consummate professional. Even when something isn't going quite accordingly to plan, you remain calm and get the situation sorted.
  • Nothing is too much trouble for you, and you are willing to go above and beyond to support our busy team.
  • You're a collaborative worker, you naturally gravitate to other discipline specialists, lighting designers, scenic designers and content creators and acting as the linchpin pulling all required design elements together efficiently and effectively.
  • Experience within events, interior, architectural or creative/arts project management an advantage.
  • Excellent attention to detail with the ability to work quickly but accurately.
  • Experience of working with Vectorworks, Sketchup and Adobe CC.
  • Good understanding of all Microsoft packages and Google workspace
  • Ability to multitask and work to deadlines.
  • Willingness to work outside of normal office hours on occasion, as is commonplace within our industry.

Responsibilities

Supporting the Projects team with:

  • Creating and managing critical paths and project timelines with key milestones and ensuring that correct times and dates are put into our internal systems.
  • Creating and managing project packs and client presentation decks as well as graphics, content and furniture trackers.
  • Supporting the Producers on the production of presentations, pitch documents and moodboards.
  • Sourcing and management of creative elements such as graphics, digital content, furniture, props, and styling.
  • Sourcing and management of venues, catering and speakers/entertainment.
  • Draw floor plans in line with Health and Safety guidelines, working closely with Production Management, Creative, Technical and Scenic teams to ensure accuracy and consistency throughout.
  • Liaising with internal and external stakeholders to gain quotes to feed into the overall project quote, inputting accurate costs into budgets and purchase ordering all projectrelated expenses.
  • Taking & fielding calls relating to projects, as well as taking part in key project meetings and taking/circulating meeting notes.
  • Acting as the linchpin between internal departments, driving collaboration at all stages of the event life cycle and ensure all elements are on track for a smooth event delivery.
  • Working alongside Account Management, Production, Creative and Content teams on relevant projects.
  • On site support and delivery as part of a team.

Our culture
We are a values driven organisation and they play an important part of our culture:


  • Do more with less: Environmental sustainability is one of our core strategic pillars. We have an ambitious environmental 2030 Pledge and we will expect you to commit to coming on that journey with us, professionally and personally.
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Creative ingenuity: Creativity exists as a red thread through everything we do, from our very visible creative concepts to finding new and creative ways to solve complex problems and evolve internal process.
-
Always excellent: We deliver excellence to our clients and that requirement filters through to every element of our culture. Our technical excellence and attention to detail underpins all we do (but that doesn't mean we don't take calculated risks)
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Passionately proud: We are immensely proud of our team and they are equally proud of the company they work for.
-
Talk: We operate a safe and inclusive environment. Awareness and understanding of every individuals lived experience is valued. We talk openly about hard things. We will ask you to do the same.
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What's next?: If the last year has taught us anything, it is that we can never know what's around the corner. We always have one eye on the horizon and are continually asking ourselveswhat's next?

Our Mission
We're passionate about building a brand with conscience. It is important to us that we create an environment that has a positive impact on the world around us, we do this with a fo