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Executive Assistant

3 months ago

London, Greater London, United Kingdom Brookwoodrec Full time

5 days ago Be among the first 25 applicants

EA to CEO

Urgent role with immediate availability required

EA to CEO

Urgent role with immediate availability required Responsibilities
  • Act as a first point of contact for the CEO, where appropriate. Complete diary and inbox management for CEO – reviewing correspondence received, responding and actioning, accordingly, ensuring matters are given the appropriate attention.
  • Liaise with the other Executive Assistants in relation to colleague schedules.
  • Committee and meeting schedule planning; manage and ensure a full suite of meetings are diarised in alignment with our internal approval requirements, including minute taking, agenda creation, document production and distribution, printing of documentation, filing of documentation and ensuring there is management of document/minute storage (hard and electronic copies).
  • Preparation of reports based on reports from external advisors.
  • Domestic and international travel and accommodation bookings.
  • Liaise with other Directors at Executive Committee level and offer wider support, where appropriate.
  • Document preparation; the candidate must be comfortable using Microsoft Office, Oracle, Visio, and other applications where appropriate. There will be documentation to prepare monthly, as well as ad doc meeting documentation.
  • Liaise with key clients on the CEOs behalf.
Experience Required
  • Excellent organisational skills with the ability work with CEO whilst being able to adjust to constantly changing work priorities.
  • Maintain confidentiality of information, written or spoken with regards to all CEO matters.
  • Excellent communication and interpersonal skills – ability to communicate with a wide range of people in diverse environments.
  • Professional level of verbal and written communication skills.
  • Being the face of our CEO, ensuring you live the Values and represent these across the business.
  • Professional and confident communicator; face to face, over the phone and in writing.
  • Maintain high accuracy and work quality standards;
  • Work flexibly as an individual and have a positive "can do" attitude;
  • Always represent the company in a professional manner
  • Exceptional IT Skills, particularly with Microsoft Outlook, PowerPoint, Word and Excel.
  • Events management / organization experience preferable but not essential.
Apply today for immediate consideration Seniority level
  • Seniority level Not Applicable
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Retail

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