Project Operations Coordinator

2 weeks ago

London, Greater London, United Kingdom BuroHappold Engineering Full time

We are looking for a Project Operations Coordinator to join our UK Project Operations team on a full-time permanent basis. The role will be available with hybrid working (minimum of - 3 days in the office) and can be based in one of our UK offices (Bath, Edinburgh, Leeds, London, or Manchester).

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You will assist the Project Operations Manager (POM), Job Leaders and Project Directors within their designated groups (cost centres) with the accurate resourcing, planning and financial reporting of Engineering projects within the UK business unit, to ensure consistency of approach and to identify, manage and mitigate our exposure to risk.


If you would like the opportunity to provide hands on commercial and operational support to the engineering teams, with primary focus on Specialist Consulting disciplines and the wider Project Operations team, then we would like to hear from you.


  • Type of contract
  • Permanent
  • Grade
  • Standard
  • Area of Expertise
  • Business Services
  • Region
  • UK
  • Office / Project Location
  • Manchester, London, Leeds, Bath, Edinburgh
  • Ref No
  • 827 Documents
  • Job Description
(PDF, 121.1kb)

Here at Buro Happold, expect the exceptional.

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From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it'll be anything but ordinary.

Your next role

:

  • Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your team has a willingness and curiosity to see possibility and potential in everything from the most iconic projects to our everyday conversations.
  • This is an extraordinary opportunity to contribute to our fantastic Project Operations team.
  • Buro Happold has a clear strategic plan, strong learning culture and entrepreneurial mindset that will allow you to thrive.
  • You'll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. Buro Happold is committed to doing the right thing, even when that's the hardest thing. This is a genuine opportunity to make impact and leave real legacy.

Key duties

:

  • To maintain an accurate representation of financial performance across teams and projects, through the regular update of information in our ERP (Vantagepoint).
  • To support the Project Operations Managers with their management of the commercial performance of engineering teams, through the reporting and review of data from our ERP.
  • To build and maintain strong relationships with key stakeholders both within the engineering teams and the Project Operations community and works as part of these teams.
  • To hold a good understanding of Buro Happold systems and processes with a view to becoming a super user for those internal systems used within the role, and to provide guidance and champion best business practice.

Project Setup

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  • Support Job Leaders to populate their own resource plans; ensure plans are populated.

Project Maintenance

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  • Support the POM with the review of job performance in the cost centre.

Project Accounts

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  • Assist POM with task relating to project accounts reviews at month end.

Future Work

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  • Maintain bids (checking start dates, fees and probabilities) and ensure missing data is completed, contacting others in the project team as necessary.

Job Leader Reviews

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  • Support Job Leaders with adjustments to plans through use of reporting and interactions with them.

Resource Management

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  • Support POM and engineering team in ensuring capacity report (RUBO) is up to date and accurate (specific attention to In Pursuit plans starting in month).

Training and Support

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  • Provide ad hoc ERP support/assistance/training/reporting.

Reporting

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  • Oneoff data/report requests or collation as and when needed.

Your skills and experience

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  • Degree or similar qualification or commensurate vocational background in a relevant field (Business Management, Finance, Project Management).
  • Numerate, with excellent analytical skills.
  • Excellent verbal and written communication skills.
  • Comfortable talking to a variety of stakeholders and able to pick the appropriate approach.
  • Experience of working within a professional services organisation.
  • Comfortable with data systems, reporting and databases.

What we offer

:

Bring your knowledge and expertise to one of the world's most respected consultancies.

  • Hybrid working arrangements.
  • Attractive salary and benefits package including, life assurance and income protection.
  • Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
  • Generous company pension scheme.
  • Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
  • Enh

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