Facilities Coordinator

7 days ago


Milton Keynes, Milton Keynes, United Kingdom IMServ Europe Ltd Full time

Facilities Coordinator
IMServ is one of the UK's largest independent energy data management providers. Delivering award-winning services to more customers in more places, meeting industry targets, and becoming a benchmark for excellence.

Purpose of the job:

  • To manage building maintenance and general housekeeping ensuring that work undertaken is of a high standard, cost effective and complies with legislation and company procedures.
  • Managing the daytoday operational and property compliance at the Corporate Head offices and any other business facilities owned or occupied by at IMServ.
  • Provide compliance reporting and technical support to ensure the safe and efficient use of the business facilities and assets.

Key responsibilities:

  • Facilities and Property Management
  • Planning and supervising building maintenance.
  • Receiving and dealing with reports of breakdowns or damage and planning repairs
  • Maintain building safety to protect occupants, visitors and contractors.
  • Oversee fire safety prevention and security systems.
  • Planning and overseeing emergency evacuation and site safety procedures and arrangements working in conjunction with the H&S Office Advisor.
  • Liaising with external contractors and service providers and negotiating prices
  • Overseeing contractor management processes, and issue permits to work.
  • Performing routine building inspections and producing condition reports
  • Recommending preventative building works and refurbishment
  • Managing all contractors on site. Ensuring best practice and high quality, safe working practices are maintained.
  • Completion of routine checks on all plant and machinery as needed, ensuring all records are accurate and up to date. Liaising with maintenance company.
  • Liaising with landlord and local authority in relation to building safety, condition and security.
  • Creation and management of the access/ID cards and system including reporting on lost/ forgotten cards.
  • Available for Emergency call out and liaison with M & E contractor.
  • Oversee Waste management including tracking and record keeping in line with ISO, legislative and ESG objectives.
  • Regular reporting in line with any Health and Safety, ESG or ISO requirements
  • Management of security system and liaising with supplier
  • Maintain the office environment, ensuring a safe work environment for colleagues and visitors.
  • Identify areas of building/ facilities improvement and manage approved projects to completion.
  • Provide monthly management reporting on safe, reliability and condition of the workplace and building fabric.
  • Review emergency plans and procedures to ensure business continuity and resilience.
  • Collaborate with colleagues to ensure a safe and comfortable work environment.

Skills & attributes

  • Strong communication skills verbally and in writing.
  • Previous Building and Facilities experience
  • ISO 14001 Certified
  • Passionate about delivering exceptional customer experience to internal and external stakeholders.
  • Competent user of Microsoft Word, Excel and Outlook.
  • Ability to manage own workload to meet deadlines.

Salary:
£40,000.00 per year

Benefits:

  • Company pension
  • Cycle to work scheme
  • Free flu jabs
  • Free parking
  • Life insurance
  • Onsite parking
  • Sick pay
  • Store discount

Supplemental pay types:

  • Yearly bonus

Ability to commute/relocate:

  • Milton Keynes: reliably commute or plan to relocate before starting work (required)

Experience:

  • ISO 14001: 2 years (preferred)
  • Facilities management: 3 years (preferred)

Work authorisation:

  • United Kingdom (required)

Work Location:
In person

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