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Office Manager

4 months ago

Leeds, Leeds, United Kingdom AECOM Technology Corporation Full time

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We're looking for an Office Manager for our friendly office in Leeds.

As Office Manager you'll be responsible for managing arrangements to maintain a safe, healthy, efficient, and pleasant work environment, ensuring high levels of organisational effectiveness and good communication. You will also help to build community in the office through a range of local events and initiatives.

You will present an excellent impression of the company's friendliness, professional service, and high standards. Being passionate for providing extraordinary service, you will be able to work positively in a fast-paced environment.

Responsibilities include:

Day to day management of safety

You'll implementing effective measures to control Safety, Health and Environmental risks in the office on a day-to-day basis, under the supervision of our Safety team. Full training and support will be provided.

Visitor Management

Reviewing visitor & meeting bookings and ensuring the requested facilities are arranged, visitors are logged in our systems, and that a welcome is provided for all visitors as soon as they step into the offices.

Office Management

You'll work with our regional teams in maintaining the office to give a great working environment for our employees. This may include elements on telephony as part of our call handling team, and mail processing.

Communications & Events

Supported by your line manager and our regional communications team you'll help your teams locally to understand operational and systems initiatives and changes, communicating via noticeboards, newsletters and emails, posters and face to face conversations.

You'll also work with the local team to ensure that local events are put on for major corporate events, e.g. Mental Health Awareness Week, Town Halls, International Women's Day and to enable socializing or networking amongst the local team.

Systems

We'll provide you with knowledge to be a go-to contact for our business systems for Office Booking, Purchasing and Travel, and to help solve users problems. You'll also maintain records within your area of responsibility in compliance with AECOM processes, procedures and plans and support the presentation of these Office Records at the annual IMS audit.

Inductions / Departures

As a key member of the Office Team, you'll welcome new starters and ensure their integration into the office.

Qualifications

Minimum Requirements

  • Able to work without direct supervision, and to managing changing priorities as they arise.
  • Strong verbal and written communication skills and good organisational skills.
  • Proficient in use of Microsoft Word, Excel, Outlook, and online tools.
  • Good customer service ethic and attentive to detail.

Training and qualifications (training to be provided if required)

  • IOSH Working Safely qualification, or equivalent
  • First Aid at Work qualification, or equivalent
  • Level 1 food hygiene and safety qualification, or equivalent
  • AECOM Fire Marshal training
  • AECOM lone worker training
  • AECOM Manual Handling Training

Additional Information

#LI-EO1

About AECOM

AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.

Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

ReqID: J

Business Line: Geography OH

Business Group: DCS

Strategic Business Unit: Europe & India

Career Area: Administration

Work Location Model: On-Site

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