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Improvement Administrator

4 months ago

London, Greater London, United Kingdom Chelsea and Westminster Hospital NHS Foundation Trust Full time

Job summary

Are you interested in a career in the NHS? Do you have robust administrative and organisation skills with administration experience and looking to join a supportive team? If yes, we would love to meet you

The ideal candidate for this role will be motivated, and willing to taking initiative, and friendly. Able to work as part of an innovative, caring, and encouraging team providing a high level of support to the Business Support function of the Trust.

Main duties of the job

The post holder will provide a comprehensive Administration service to the Improvement/Business Support team for the Trust. The post holder will be working in a fast-paced environment, which requires a calm but proactive approach with the ability to multi-task whilst being thorough. Meeting management and maintenance of Programme documentation form a large part of the role, as does a high volume of standard administrative tasks including the preparation of papers, reports and presentations. Attention to detail is paramount in this post, as is the ability to prioritise workload. The post holder will provide administration support by; attending meetings as minute taker (including taking a record of attendees, any apologies, record and transcribe notes and actions of meetings), distribution to all required within an appropriate timescale, maintain an action log and following-up actions outside of meetings. Preparing agendas, distributing notes of meetings including documenting group discussions as necessary and managing diaries and email accounts, ensure emails are actioned/disseminated, throughout each working day.

About us

Chelsea and Westminster Hospital NHS Foundation Trust is proud to be one of the top performing and safest trusts in England. We have two main acute hospital sites--Chelsea and Westminster Hospital and West Middlesex University Hospital, plus our award-winning clinics across North West London and beyond.

Job description

Job responsibilities

The post holder will be a key member of the Improvement Team and will have an important role in ensuring delivery of the Health Inequalities, Quality Improvement, Strategy and Business Support programme as well as supporting Enterprise Division priorities.

Please refer to the Job Description

Person Specification

Education and Qualifications

Essential

Diploma or previous administrative experience at an equivalent level

Desirable

Degree or equivalent level of experience

Experience

Essential

Experience of establishing, maintaining and building good working relationships with stakeholders and the public Project Management skills/training. Experience of successful working with senior professional staff

Desirable

Knowledge of stakeholder and service user engagement and involvement. Experience of corporate governance issues. Experience of writing and implementing marketing strategies. Experience of working in the NHS. Experience of working with the media.