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Event Administrator- 50 Best

3 months ago

Crawley, West Sussex, United Kingdom William Reed Ltd Full time

Who we are:

We are William Reed.

We are the leading expert in the global Food & Drink industry.


50 Best is the global leader in premium gastronomic awards events, widely recognized as the leading innovator within our field.

Our brand portfolio now includes The World's 50 Best Restaurants, Asia's 50 Best Restaurants, Latin America's 50 Best Restaurants, 50 Best Discovery, as well as The World's 50 Best Bars and Asia's 50 Best Bars.

2021 will also see the launch of 50 Next as the portfolio continues to expand, with new launches planned for the years ahead.


The World's 50 Best Restaurants awards, now in their 19th year, is recognised around the world as the most credible indicator of the best places to eat on Earth.

It stimulates fervent debate and sometimes controversy, but the excitement it generates amongst those who aspire to make the list, and the massive interest it brings to the restaurant industry in general, has seen it grow into three eagerly anticipated, internationally influential events attended by at least 45 out of the 50 listed Chefs.

The series of events are sponsored by some of the most recognisable brands in the world.


Since the list was created in 2000, we've hosted event programmes across the globe, to name a few: Thailand, Australia, Spain, Singapore, France, Colombia, Peru and America.


Position:

Location:
Hybrid (2 days per week at our Crawley office)

Requirements:

Key Responsibilities:

  • Raise purchase orders, log invoices, and set up suppliers using the inhouse finance system
  • Using templates already created to set up documents such as: critical paths, annual calendars, run of events, WIP sheets, schedules and detailed operation manuals
  • Set up event folders and databases which advised
  • Stationary orders
  • Organise and manage event cupboards including making sure event kit boxes are socked
  • Set up and attend internal meetings. Take detailed minutes and actions from meetings
  • Keep annual calendar updated
  • Put event schedules into outlook calendars for internal team members
  • Coordinate the voting process across the 50 Best portfolio
  • Communicate with and organise the voting academy
  • Coordinate travel and accommodation for internal staff and key stakeholders
  • Invite and chase guests to attend events
  • Send out tickets
  • Adhoc administration duties for the Managing Director
  • Fulfilment of any necessary duties delegated by the Managing Director and Group Operations Manager

Required Skills and Experience:

  • Accuracy
  • Excellent grammar and spelling
  • Ability to manage multiple tasks at once
  • Initiative, organised, methodical
  • Experience of working in high pressure environment
  • Effective verbal and written communication
  • Excellent customer care
  • Be a natural team player
  • High level of IT competency must have strong computer skills including Excel, Word and PowerPoint
  • Ability to ensure efficient and sensitive handling of confidential information
  • General secretarial/PA skills also a benefit

Other information:

Company Benefits Include:

  • A competitive salary
  • 25 days annual leave in addition to bank holidays
- increasing by one additional day after 6 years, up to a maximum of 30 days.

  • An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you At William Reed, we call this our "MeDay".
  • A volunteer day to take for supporting a chosen charity and giving back to the community.
  • Opportunity for hybrid working
  • Contributory Pension
  • Life Assurance Scheme
  • Group Income Protection
  • Enhanced familyfriendly leave pay entitlements
  • Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12month wellness calendar for companywide health, wellbeing, diversity & inclusion awareness dates.
  • Cycle to Work Scheme
  • Electric Car Scheme

Why work for us:


We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees.

Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.