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Executive Assistant
3 months ago
OUR FIRM
Avantia Law is leading the way in legal services innovation.
Our team of talented lawyers, backed by AI, work with clients to deliver routine legal and compliance work fast and cost-efficiently.
- We have experienced exceptional growth and success since our inception in 2019. _
The role is primarily office based (London Bridge/Bankside), with a minimum expectation of 3 days in the office per week.
THE ROLE
Avantia Law is seeking a highly organised and proactive
Executive Assistant to join our team.
As an Executive Assistant, you will play a crucial role in providing comprehensive administrative support to our C-suite as well as being involved in office management.
This is a newly created role, where no two days will be the same.RESPONSIBILITIES
- Provide EA support primarily to the CEO, and some additional support to COO and CTO. This will include managing calendars, scheduling meetings, preparing expenses and making travel arrangements.
- Coordinate and assist in the preparation of reports, presentations, proposals, investor packs and meeting materials.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries and directing them to the appropriate individuals and gatekeeping where appropriate.
- Conduct research and compile data to support decisionmaking and strategic planning.
- Organise and coordinate company events, offsites and external meetings, ensuring all logistics have been carefully planned and executed.
- Maintain confidentiality of sensitive information and uphold a high level of professionalism in all interactions.
- Office management, operations and adhoc project support.
Requirements:
- 2+ years proven experience as an Executive Assistant or similar role, ideally in a start up environment.
- Exceptional people management and communication and coordination skills with the ability to prioritise tasks and handle multiple stakeholders simultaneously.
- Excellent written and verbal communication skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and take initiative.
- Exceptional time management and problem solving skills.
- Bachelor's degree (or equivalent) preferred.
- Flexible to work outside of core hours when required.
